Human Resources Assistant

2 months ago

VaudreuilDorion, Canada Fastco Canada Full time

**Status**: Full-Time, Temporary Position | **Location**: Vaudreuil-Dorion, QC
**Report To**: Director of Human Resources | **Service**: Human Resources

**OVERVIEW**:
Reporting to the Director of Human Resources, the HR Assistant will possess exceptional administrative and communication skills. The HR Assistant should be a conceptual thinker with outstanding organizational and time management abilities. Reliability and precision in following instructions, along with the capability to multitask and adapt in a fast-paced environment, are essential.

The HR Assistant will perform other related tasks as requested by their immediate supervisor and will work closely with the HR and Payroll departments.

**RESPONSIBILITIES**:
**Support Dayforce Implementation** | 10%
- Assist internal users with Dayforce-related inquiries and requests.
- Provide support through the Dayforce ticket system.

**Employee Records and Group Insurance Support** | 20%
- Maintain and update employee records and HR databases with new hire information, changes in employment status, and other relevant data.
- Ensure all employee records are accurate and up to date.
- Manage group insurance processes.

**Administration and corporate events** | 70%
- Provide administrative support to the entire HR department.
- Serve as a reliable source of information for employees, promptly addressing inquiries.
- Support and research policies and procedures to enhance the workplace environment.
- Process documentation and prepare reports related to personnel activities (staffing, recruitment, training, performance evaluations, etc.).
- Coordinate HR projects (meetings, training, etc.) and take minutes.
- Assist with writing memos, postings, and service notes for the HR department.
- Take notes at Health and Safety Committee meetings.
- Assist the Talent Acquisition Specialist with recruiting activities, including warehouse seasonal recruiting, background checks, and professional references.
- Translate documents and manage filing systems.
- Manage the yearly Calendar of Events.
- Oversee the Wellness program (workshops, etc.).
- Prepare and manage logistics for various corporate activities.
- Assist with annual performance evaluations and salary increase letters.
- Manage the Training 1% file.
- Enroll employees in various training activities (UDEMY, etc.).
- Address all internal and external HR-related inquiries or requests.
- Participate in job fairs.

**BEHAVIOURS**:

- Results-oriented and proactive.
- Strong problem-solving skills.
- High level of confidentiality and professionalism.
- Team player with a collaborative mindset.
- Continuous learner, staying updated on industry trends and best practices.

**QUALIFICATIONS**:

- Bachelor’s or College degree in human resources, Business Administration, or a related field.
- Minimum of 1-2 years of experience as an HR Assistant.
- Proficiency in spoken and written French & English needed to ensure communication with employees across Canada.
- Knowledge of Labor Law and employment equity regulations would be an asset.
- Effective HR administration and people management skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.

**CONDITIONS**:

- This hybrid position entails working four days per week from the office and one day per week remotely.

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