Manager, Subcontracts

2 days ago

North Vancouver, Canada Seaspan ULC Full time

The Subcontracts Manager is involved from the planning/initiation phase of new projects until close-out of all subcontract packages that relates to the acquisition of equipment and systems in support of engineering and production. The role interfaces primarily with engineering and production and aligns functional activities with quality control, logistics, warehousing and project controls.

The Manager should be experienced in the discipline of equipment and systems acquisition and carries out the formation to award as well as post award and close-out work processes of all subcontracts in accordance with the project requirements. This position leads a team of supply chain professionals.

**Note: Due to business needs, this position is required to be fully on-site based at 2 Pemberton Avenue, North Vancouver.**

**What you'll do**

Responsible for managing a dynamic and diverse subcontracts team with the following objectives and deliverables:

- Provide input to the preparation of successful Bidder’s Lists for approval.
- Liaise with Engineers and other project disciplines to obtain and verify Technical Purchasing Specifications and Statements of Work (SOW) to ensure these are compatible with commercial documentation to form a cohesive RFP document.
- Prepare RFP documents, provide advice on contractual terms and conditions and issues RFPs to the approved Suppliers.
- Provide assistance to the RFP management process including technical and commercial queries from bidders and issuance of addenda.
- Review and validate approval documentation.
- Oversee the preparation and issuing of subcontracts and creation of purchase orders.
- Participate in kick-off meetings.
- Ensure proper control and methodology of contractual change orders and claims in accordance with appropriate terms and conditions.
- Ensure proper process of progress payment validation process in support to accounting for payment approval.
- Manage expediting of deliverables to ensure on time delivery.
- Ensure bid performance, risk supplier and close out performance feedbacks are provided timely.
- Ensure that all subcontracts are closed out in accordance with standard operating procedures.

General Managerial Duties:

- Provide supervision, training and assistance to team members.
- Allocate assignments (packages) and tasks to the team members.
- Conduct weekly progress update meetings and provide updated reports and presentations as mandated.
- Provide individual support to team members to resolve major problematic issues (performance, cost, etc.) arising from the supplier’s end.
- Assist the Director, Subcontracts with resource planning, specifically with regards to staffing personnel.
- Facilitate goal setting, progress reviews of the goals, and performance reviews for direct reports.
- Deal with all stakeholders diplomatically and effectively.

**What you'll bring**
- A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
- A minimum of 10 years’ experience in Procurement including experience managing the procurement of large/strategic equipment in project environments, preferably in the shipbuilding industry.
- Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
- Extensive experience in a project environment on capital projects, specifically sourcing of major equipment and systems and a minimum of 3 years’ of managing direct reports (employees) on projects.
- Procurement related training as well as general management related training.
- Experience and contractual knowledge base with regards to the drafting of commercial terms and conditions.
- Solid oral and written communication skills and effective listening skills.
- Advanced negotiation skills.
- Ability to work well under pressure, problem solve and multi-task.
- Excellent understanding of procurement processes and corporate governance principles.
- Experience with materials management.
- Experience with an excellent understanding of contracting strategies - drafting and execution thereafter.
- Knowledge and experience with expediting, quality surveillance and logistic.
- Proven leadership skills and ability to lead a team towards shared goals.
- Shipbuilding experience is an asset.

**Why you’ll love working here**
- This is a full-time, permanent position. With multiple operations and long-term projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come
- We also provide a best-in-class health and wellness benefits package for this position, including such things as full health care (e.g. unlimited physiotherapy), dental, vision, life insurance, medical leave coverage, parental leave coverage, childcare benefit partnership,

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