Support Staff

6 months ago

Winnipeg, Canada SMS Engineering Full time

**Why Join our SMS Team?**
- We have a saying that people come for the projects and stay because of the people. It’s why the brightest join our team - it’s an exciting, and supportive, place to work.
- Our fast-paced environment offers the opportunity to work on projects of all types, expanding your knowledge base and exploring what really makes you tick as a designer, contract administrator or project manager.
- The collaborative environment we nurture will give the support needed, while nudging to try new ideas in your design and expand your role within our firm.
- Develop professionally through our in-house mentorship program and education opportunities and by finding your area of expertise and earning specialized diplomas and certificates.
- Our ownership group is active in our daily operations and promotes an open-door policy of idea sharing and continuous process improvement. This access to all levels of our organization provides opportunity for career progression and to make an impact across all levels of our organization.
- Our multi-disciplinary team has grown and branched out throughout the decades because we assist our employees with planning their careers and helping them to achieve their goals.
- We collaborate with other leading providers in our industry, sharing innovative ideas and achieving lofty goals.
- We offer competitive remuneration packages and the opportunity to manage your career how you envision it.

**About SMS Engineering**

SMS Engineering is a privately-owned consulting engineering firm headquartered in Winnipeg providing pre-development and planning to design and contract administration of projects to local and national clients. Our engineering specialist team delivers award winning innovative solutions to built environments.

We pride ourselves in providing outstanding designs to our clients, and we value our employees. Our workplace embraces a culture in which we never stop learning which enables our team to develop and thrive throughout their careers.

**Are you our next Support Staff?**

In this role you are expected to:

- Maintain standards for administration and documentation:

- Manages the administrative process for Request for Information (RFI) documents.
- Prepares documentation for print drawings and specifications.
- Maintains standards for office support:

- Assists with mail distribution.
- Assists with reception coverage.
- Prepares coffee for breaks/lunches/meetings.
- Maintains the coffee machines and supplies and liaises with the coffee vendor as and when needed.
- Maintains office equipment and inventory which includes monitoring usage and replenishing paper supplies in plotters and printers throughout the day, ordering supplies for plotters and printers and liaises with technicians for repairs and maintenance of office equipment.
- Sets up new hire workstations.
- Decorates the office for special events (staff birthdays, workplace anniversaries)
- Maintains the office warehouse and ensures that it is neat and tidy.
- Orders and maintain personal protective equipment for staff.

**What You Bring**:

- Demonstrated proficiency in Microsoft Office and Bluebeam.
- Knowledge of mechanical and/or electrical terminology would be an asset.
- Experience with reception duties preferred.
- Ability to learn and adapt to new computerized programs.
- Excellent communication skills, verbally and in writing.
- Demonstrated problem-solving skills.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
- Ability to establish and maintain good working relationships with all levels of staff.
- Ability to maintain confidentiality.
- Effective attention to detail and a high degree of accuracy

**Education and Experience**
- A minimum of 1 year of experience in administrative support.
- Completion of high school education required.
- Office Administration diploma/certificate preferred.
- A combination of post secondary education and working experience may be considered.
- Experience in a consulting or a professional services company is essential.
- Experience in the Architecture/Engineering/Construction industry is preferred.

**To Apply**

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$42,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3H 0N3: reliably commute or plan to relocate before starting work (required)

**Experience**:

- administrative support: 1 year (required)

Work Location: In person

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