Clerk, Youth Crisis Response Program

6 months ago

Port Moody, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $29.64 - $29.64 / hour Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 45,000 medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Come work with dedicated health care providers who are enthusiastic and committed to provide quality healthcare to our clients/patients/residents. We invite you to find out why more than 95% of new employees recommend Fraser Health as an excellent place to work. Work hard and have fun while you do it.

Detailed Overview: Under the general supervision of the Program Coordinator, Youth Crisis Response Program, performs a variety of secretarial and administrative duties including typing technical and non-technical material from draft and/or transcription from dictation equipment. Responsibilities:

- Screens incoming materials and calls and prioritizes based on urgency and nature of the request for the attention of the Youth Crisis Response Program staff.
- Coordinates the work flow within the program by gathering and compiling information, organizing and recommending administrative procedures for the program, and directing referrals to appropriate and available staff according to program criteria.
- Types a variety of documents such as reports, evaluations, consultations and correspondence from written drafts, revisions or dictating machines; transcribes file notes. Composes and signs routine correspondence as directed and/or drafts correspondence for review and signature.
- Performs receptionist duties including answering the telephone, taking and relaying messages, and redirecting calls to appropriate resources.
- Responds to general inquiries about the Youth Crisis Response Program. Provides information to patients/families regarding available resources in the community/hospital.
- Maintains and compiles statistical reports on departmental activities.
- Schedules appointments and meetings as directed. Books meeting rooms, types and circulates notices and agenda. Records minutes of meetings; transcribes and distributes same. Maintains appointment calendars for program staff.
- Attends various meetings including program team meetings and other interdepartmental meetings as required; prepares and provides information related to meeting agendas.
- Sets up and maintains filing systems for files such as patient records and correspondence.
- Maintains inventory of supplies and office equipment; prepares purchase requisitions, receives and processes payment requests, for the signature of the Program Coordinator.
- Performs timekeeping duties by maintaining timekeeping records for staff and submitting to payroll.
- Performs other related duties as assigned.

Qualifications**:Education and Experience**

Grade 12, graduation from a recognized secretarial program, supplemented by recognized courses in medical terminology plus three years of recent, related experience or an equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to keyboard at 60 wpm.
- Ability to communicate effectively both verbally and in writing
- Ability to deal effectively with others
- Physical ability to perform duties of the position
- Ability to organize work
- Ability to operate related equipment

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