Events Marketing Coordinator

5 days ago

Toronto, Canada MCAP Full time

**Events Marketing Coordinator - 6 Month Contract**

**MCAP at a Glance**

Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

**The Role**

The Events Marketing Coordinator is responsible for assisting with the planning and execution of various marketing events, programs and initiatives within the Marketing and Communications team. In addition, this role will be responsible for assisting in the co-coordination of corporate events (internal/external), customer appreciation events, tradeshows, and industry events.

**KEY RESPONSIBILITIES**

**_ Event Planning and Execution:_**
- **_ _**Assist with the organization of all internal and external corporate events (professional associations, conference sponsorships, speaking engagements, golf tournaments, customer events, etc.)
- Assist with pre-conference coordination including project plan, venue selection, contract negotiation, budget preparation, invitee list and invitation management, etc.
- Event execution to include working closely with venue staff, room set-up, co-ordinate speakers, guests and timing (as applicable)
- Responsible for pre-conference coordination including project plan, venue selection, contract negotiation, budget preparation, invitee list and invitation management, etc.
- Maintain calendar of external tradeshows and events (professional associations, conference sponsorships, speaking engagements, golf tournaments, customer events, etc.) and liaise with the business unit to oversee to coordinate
- Assist with sponsorship opportunities and deliverables for all MCAP brands
- Coordinate the fulfillment, shipment and delivery for tradeshow promotional items to support sales teams across all MCAP brands
- Provide on-site logistics including registration, name badges, and gift bags/giveaways
- Post event responsibilities include timely thank you communications, compiling program feedback and processing invoices, and budget reconciliation

**_
Regular Administrative Duties_**
- **_ _**Manage promotional item requests. Work closely with preferred vendor to ensure items meet branding guidelines. Oversee pre-production, ordering, and delivery, while remaining within budget and meeting deadlines
- Maintain marketing inventory through tracking, and reconciling billing as required
- Ensure all supplies are ordered and kept at appropriate inventory levels. In addition to standard office supplies, items include special paper for printing, boards for mounting presentations, blades, kitting and packaging materials, etc.
- Prepare invoices for processing
- Support the MAC team by coordinating day-to-day activities that lead to the completion of projects and task
- Act as first point of contact for general marketing requests. Requests can include a wide variety of activities such as providing appropriate logos and file formats, updating e-footers, creating thank you cards, etc.
- Provide operational support inputting new projects into MAC project management software
- Working on a range of digital projects

**_
Marketing processes and standards_**
- **_ _**Comply with marketing standards and follow set processes for routine work
- Assist with the development of marketing processes
- Contribute ideas for improving marketing standards and processes

**_
Product Launches and Promotions_**
- Assist with the execution of larger events and coordination support from our special events lead (as required)

**What You Bring To The Team**
- Related education in the field of marketing and communications an asset

**_
Skills and Assets_**
- **_ _**Strong interpersonal skills
- Excellent oral and written communication skills
- Excellent organizational and time-management skills
- Ability to multi-task in a fast-paced environment
- Strong customer service skills
- Self-driven, motivated with the ability to work independently and in a team environment.
- Carries out duties with integrity and takes responsibility for actions.
- Desire to learn and succeed.
- Strong administrative skills
- Ability to handle multiple tasks with tight deadlines.

If this sounds like you and you are looking to be a part of one of Canada’s largest independent mortgage finance companies in Canada, then we want to hear from you

**Be A Part Of Something Great**

MCAP is Canada’s largest independent Mortgage Finance company with over $150 billion in assets under management providing mortgage solutions for residential and commercial properties. For over 35 years, MCAP originates, trades, securitizes and services mortgages in offices across Canada. MCAP originates residential mortgages exclusiv

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