Ilsc Activity Coordinator, Junior and Family Camp

4 weeks ago

Vancouver, Canada ILSC Education Group Full time

**ROLE**: Activity Coordinator

**PROGRAM**: ILSC Vancouver Junior and Family Camp

**REPORTS** **TO**: ILSC Vancouver Junior and Family Camp Program Manager

**CONTRACT DURATION**: April 15-May 31, 2024 (part-time employment) & June 3 to August 11, 2024 (full-time employment)

**DURATION OF JUNIOR CAMP PROGRAM**: 6 weeks - June 30 to August 11, 2024

The Activity Coordinator is responsible for the successful delivery of the activities' component of the ILSC Vancouver Junior Camp and Family Camps, ensuring that the activities and field trips are engaging, well-organized, and inclusive, and that the welfare, safety and discipline of the students are paramount. This includes overall responsibility for the planning, logistics and successful delivery of all ILSC Vancouver Junior and Family Camp’s off-campus field trips. The role requires an experienced leader, capable of managing a team of 15+ staff members in providing a safe and fun summer language program and a memorable Canadian cultural experience.

This is a key management role and a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular.

**Work Schedule and Timeline**

The position will begin as a part-time position on April 15, 2024, and compensation will be on an hourly basis at a rate of $20-$22/ hour. The Activity Coordinator position will be eligible for a project completion bonus, the details, and conditions of which will be communicated during the hiring process. The work schedule is as follows:
**Part-Time Hours**

April 15, 2024-May 24, 2024 (8 hours per week)

May 27, 2024-June 7, 2024 (10 hours per week)

**Location**:ILSC Vancouver Campus

**Full-Time Hours**

The position will become a full-time salaried position from June 10, 2024-August 11, 2024. Your weekly work schedule will consist of six days of work per week, with 1 full day off per week. The weekly salary will be $825/week.

**Location**: ILSC Vancouver Campus

**Job Duties and Responsibilities**

The job duties of this position include, but are not limited to:
**Program Planning**

April 15- May 10, 2024 (Part-time)
- Schedule and confirm all bookings for excursions with vendors, transport companies and operators, including obtaining quotes, creating/updating reservations and managing the budgeting and invoicing of these bookings
- Determining any required supplies or materials (sports equipment, craft supplies etc.) and provide Junior Camp Program Manager with an itemized list as well as associated costs

**Staff Recruitment and Training**

April 15-May 10, 2024 (Part-time)
- In collaboration with the Junior Camp Program Manager, participate in the interviewing and hiring of the activity leaders

June 26-June 28, 2024 (Full-time)
- In collaboration with the Junior Camp Program Manager, assist in leading the pre-camp staff training for Activity leaders, ensuring that all team members have a clear understanding of the Junior Camp summer program, their roles, and responsibilities, and that all staffing schedules have been clearly outlined and shared with staff

**Program** **Inventory** **and** **Set Up **May 13-May 31, 2024-Part-time June 3-June 28, 2024-Full Time
- Assist in setting up the Juniors Program in advance of students’ arrival, including unpacking, distribution, and storage of program materials
- Assist Junior Camp Program Manager in planning the training program for Junior Camp Activity Leaders
- Ensure sufficient Junior Camp signage is displayed
- Complete a full inventory of program materials such as T-shirts for students and staff, SIM cards if required, lanyards etc. and monitor usage, reporting any missing or damaged equipment to the Junior Camp Program Manager

**Program Management**

June 30-August 11, 2024
- In collaboration with the Junior Camp Program Manager, manage and enforce policies, procedures, and support systems for the Junior Camp
- In collaboration with the Junior Camp Program Manager, participate in weekly meetings with Group Leaders (chaperones accompanying a group of students employed by travel agency)
- Set up and update the Junior Camp noticeboard daily, ensuring the weekly and daily plan of activities is displayed in an exciting and attractive way
- Liaise with the Junior Camp Program Manager each day regarding planned activities, use of additional facilities and issues of safety, welfare, and discipline.

**Activities Program**
- Manage and support the activity leadership team, motivating and leading by example
- Oversee the Activities Program and adapt as appropriate, in consultation with the Junior Camp Program Manager
- Assign activity leaders and inform staff of all activities, supervision arrangements and excursions, ensuring appropriate staffing ratios are always respected
- Promote and build enthusiasm for programmed activities
- Monitor expenditures on the Activities Program, providing full receipts and detailed records of expenditures of all Junior Camp activities, ensuring that all

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