Council and Committee Facilitator

2 months ago

Elmira, Canada Woolwich Township Full time

**Woolwich Township Job Posting**

**Date**:June 15, 2023
**Position**:Council and Committee Facilitator
**Positions Available**:One (1) Full Time
**Department**:Corporate Services
**Wage Rate/Grade**: $50,750 - $63,437
**Hours of Work**:35 hours per week

Discover the charms of the Township of Woolwich, a growing community with a bright, well-managed and well-planned future in the Region of Waterloo. Woolwich is known for its unique heritage, farms and farmers markets, scenic trails, bridges, and landmarks. Our communities provide a rural lifestyle with all the conveniences of urban centres nearby. The quality of life in Woolwich is superior, and as an employee of the Township, you will play a key role in helping shape the next phase of our future growth and development.

Corporate Services is seeking one (1) Permanent Full Time Council and Committee Facilitator.

**Purpose of the Position and Profile**
The Council and Committee Facilitator will be responsible for facilitating Council and Committee meetings; maintaining Council records; act as Licensing Officer, Deputy Division Registrar, and Commissioner of Oaths; and assist in the operations of the Clerks Division.

**Responsibilities**:

- Prepares agendas and minutes, schedules of meetings, by-laws, resolution letters and any other materials for meetings of Council, Committee of the Whole, and other committees as assigned
- Attends Council, Committee of the Whole, Court of Revision, Dog Designation and Property Standards Committee meetings to take minutes, support meeting participants and facilitate audio/visuals/electronic participation
- Uses the electronic agenda software to publish agendas and supports Council use of meeting technology including YouTube Livestreaming and Zoom.
- Prepares correspondence on behalf of Council; tracks incoming Council correspondence ensuring placement on the agenda and follow-up as directed by Council
- Facilitates Township committees, including tracking minutes, managing Committee appointments and providing occasional support to other Committees of Council and internal staff committees
- Records management duties including: o maintaining the legal agreement, by-law and resolution database o updating by-laws, agendas, minutes and notices on the Township’s website o binding by-laws, minutes and other documents annually
- Processes Grants and Special Assistance requests
- Acts as Licensing Officer for the Township: o issues lottery, fireworks, trailer and vendor licenses, processes liquor licences o issues marriage licences and provides backup support for the Township’s marriage ceremony service
- Acts as Deputy Division Registrar under the Vital Statistics Act including issuing burial permits
- Acts as a Commissioner of Oaths, providing commissioning services
- Assists Council, staff and members of the public obtain by-law information as required
- Assists with departmental projects as assigned including background research and reports, communications, and Municipal Elections
- Other duties as assigned

**Qualifications, Knowledge, Skills and Work Requirements**:

- Ability to follow instructions and procedures, problem-solve and work independently, and to follow through on tasks
- A strong focus on providing exceptional customer service
- Knowledge of office and administrative procedures normally acquired through related office experience
- Knowledge of records management procedures and strength in maintaining paper and digital records
- Must have excellent interpersonal communication and teamwork skills and be able to interact well with members of Council, staff and the public
- Must be able to handle confidential and politically sensitive matters
- Excellent literacy is required for the preparation of reports, correspondence, minutes, etc. that become part of the public record. Understand and transcribe issues discussed at Council and Committee meetings into written meeting minutes
- Highly skilled in operating a personal computer with the ability to learn new software quickly. Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint), YouTube Livestreaming, and agenda and document management software is an asset
- Working knowledge of legislation that affect municipalities, including the _Municipal Act, Highway Traffic Act, Planning Act_, _Provincial Offences Act _and _Accessibility for Ontarians with Disabilities Act, _is an asset
- Knowledge of municipal grants, licensing or vital statistics is an asset
- Ability to work in a fast-paced environment, to prioritize effectively and contribute to the Corporate Services team atmosphere

**Working conditions**:

- 35-hour work week, combination of regular office hours with regular evening requirements
- General Office environment

All applicants are thanked for their interest in these positions, however, only those selected for an interview will be contacted.

The Township of Woolwich is committed to diversity and inclusion and offers an accessible workpla

  • Climate Action and Sustainability Coordinator

    1 month ago

    Elmira, Canada Woolwich Township Full time

    The CAO’s office is seeking one (1) full time Climate Action and Sustainability Coordinator. **Purpose of Position and Profile**: The position will co-ordinate and implement climate action and sustainability initiatives with a focus on climate and energy related projects for the municipality to reduce greenhouse gas emissions and to successfully achieve...

  • Asset Management Coordinator

    2 months ago

    Elmira, Canada Woolwich Township Full time

    **Woolwich Township Job Posting** Date: May 24, 2023 Position: Asset Management Coordinator (Non-union, Permanent Full-time) Positions Available: One (1) Department: Infrastructure Services Wage Rate/Grade: $68,177 - $85,222 (Level 4) Hours of Work: 35 per week Discover the charms of the Township of Woolwich, a growing community with a bright, well-managed...

  • Planner

    1 month ago

    Elmira, Canada Woolwich Township Full time

    **Woolwich Township Job Posting** Date: August 1, 2023 Position: Planner Positions Available: One (1) Permanent Full Time Department: Development Services Wage Rate/Grade: $68,177.00 to $85,222.00 Hours of Work: 35 hours per week Discover the charms of the Township of Woolwich, a growing community with a bright, well-managed and well-planned future in the...

  • Chief Building Official

    2 months ago

    Elmira, Canada Woolwich Township Full time

    **Woolwich Township Job Posting** **Date**:February 5, 2024 **Position**:Chief Building Official **Positions Available**:One (1) Full Time **Wage Rate/Grade**: $103,283 - $129,104 **Hours of Work**:35 hours per week Discover the charms of the Township of Woolwich, a growing community with a bright, well-managed and well-planned future in the Region of...

  • Economic Development and Tourism Officer

    2 months ago

    Elmira, Canada Woolwich Township Full time

    **TOWNSHIP OF WOOLWICH** Discover the charms of the Township of Woolwich, a fast growing community with a bright, well-managed and well - planned future in the Region of Waterloo. The quality of life in Woolwich is superior, and as an employee of the township, you'll play a key role in helping shape the next phase of our growth and development. **ECONOMIC...

  • Family Violence Prevention Program Support Worker

    4 days ago

    Elmira, Canada Woolwich Community Services Full time

    Woolwich Community Services (WCS) has a unique full-time career opportunity in the Family Violence Prevention Program supporting survivors of violence living in Woolwich Township and immediate surrounding area. WCS offers a supportive, positive work environment that encourages impactful work supporting people where they are in their lives. Staff enjoy having...

  • Family Violence Prevention Program Support Worker

    4 days ago

    Elmira, Canada Woolwich Community Services Full time

    Employer: - Woolwich Community Services - Type: - Full-Time - Term (Duration): - Contract - Description: - Woolwich Community Services (WCS) has a unique full-time career opportunity in the Family Violence Prevention Program supporting survivors of violence living in Woolwich Township and immediate surrounding area. WCS offers a supportive, positive work...

  • HR and EHS Specialist

    2 days ago

    Elmira, Canada Emerson Full time

    If you have experience as an **HR and EHS Specialist **and are a person with a passion for people and their safety, Emerson-Appleton Group Canada Ltd. has an exciting opportunity for you! Based in our **Elmira, ON **location **, **reporting to the Human Resources Manager, you will be responsible for supporting all aspects Human Resources and of our Health,...

  • Health Safety and Environmental Manager

    2 weeks ago

    Elmira, Canada LANXESS Corporation Full time

    **What we are looking for**: - Minimum 5-10 years of progressive environmental, health and safety experience, preferably in the chemical manufacturing industry. - Professional certifications an asset (e.g. CRSP, P. Eng, etc.). - Demonstrated ability to develop and implement EHS management systems and compliance programs. - Strong knowledge of Ontario and...

  • Group Benefits Administrator

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a Group Benefits Administrator to join our team. As a Group Benefits Administrator, your objective will be to provide support for our advisors and group clients. You will be responsible for creating client facing presentations, communicating changes on...

  • Customer Service Representative

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a bilingual Customer Service Representative to join our team. As a Group Benefits Customer Service Representative, your objective will be to provide support for our advisors and group clients. You will be responsible for direct client support, advocating on...

  • Group Benefits Administrator

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a Group Benefits Administrator to join our team. As a Group Benefits Administrator, your objective will be to provide support for our advisors and group clients. You will be responsible for creating client facing presentations, communicating changes on...

  • Customer Service Representative

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a bilingual Customer Service Representative to join our team. As a Group Benefits Customer Service Representative, your objective will be to provide support for our advisors and group clients. You will be responsible for direct client support, advocating on...

  • Group Benefits Associate

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for an experienced Group Benefits Associate to join our team. As a member of our team, you will enjoy a positive work environment, professional training, and competitive compensation all while enjoying a work/life balance. ABOUT US: PIB is a leading...

  • Group Benefits Associate

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for an experienced Group Benefits Associate to join our team. As a member of our team, you will enjoy a positive work environment, professional training, and competitive compensation all while enjoying a work/life balance. ABOUT US: PIB is a leading...

  • Group Benefits Associate

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for an experienced Group Benefits Associate to join our team. As a member of our team, you will enjoy a positive work environment, professional training, and competitive compensation all while enjoying a work/life balance.ABOUT US: PIB is a leading...

  • Group Benefits Administrator

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a Group Benefits Administrator to join our team. As a Group Benefits Administrator, your objective will be to provide support for our advisors and group clients. You will be responsible for creating client facing presentations, communicating changes on...

  • Group Benefits Administrator

    3 weeks ago

    Elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a Group Benefits Administrator to join our team. As a Group Benefits Administrator, your objective will be to provide support for our advisors and group clients. You will be responsible for creating client facing presentations, communicating changes on...

  • Group Benefits Administrator

    3 weeks ago

    elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a Group Benefits Administrator to join our team. As a Group Benefits Administrator, your objective will be to provide support for our advisors and group clients. You will be responsible for creating client facing presentations, communicating changes on...

  • Group Benefits Administrator

    3 weeks ago

    elmira, Canada PIB (Programmed Insurance Brokers Inc.) Full time

    Programmed Insurance Brokers Inc. (PIB) a Navacord Broker Partner based in Elmira, ON is searching for a Group Benefits Administrator to join our team. As a Group Benefits Administrator, your objective will be to provide support for our advisors and group clients. You will be responsible for creating client facing presentations, communicating changes on...