Procurement Advisor

5 months ago

Toronto, Canada Legal Aid Ontario Full time

**Company Bio**

Legal Aid Ontario employees are committed to making a difference in the lives of our clients.

As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.

If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.

**Primary function**

The Procurement Advisor is responsible for coordinating and preparing requests for quotations and proposals for the procurement of equipment and services. In addition, this position administers ongoing contracts.

Home Location: Provincial Office - Toronto
Secondary Location: Not applicable

Reporting to: Manager, Strategic Sourcing and Financial Management Policy

**Key accountabilities**
- Reviews specifications and prepare appropriate bid documents in conjunction with requisitioning departments
- Coordinates competitive bidding processes to ensure compliance with policy and regulations
- Prepares contract language based on precedent, practice and need
- Researches information on equipment and obtains equipment/material from various sources
- Participates in contract negotiation
- Prepares purchase orders as required and resolves issues with suppliers to expedite orders
- Maintains files/records in accordance with audit requirements
- Interacts with Departments to ensure that products and services received from suppliers conform with quality control requirements
- Prepares purchasing reports and recommendations for procedural improvements
- Provides assistance and advice to client departments regarding purchasing matters
- Provides input on procurement to multifunctional teams

Any other duties which may be assigned from time to time
**Required skills & experience**
- Post-secondary studies in materials/operations management and or equivalent combination of education, training and experience, along with PMAC, APICS or SCMP courses or accreditation
- Knowledge of computerized financial and purchasing systems (e.g. PeopleSoft)
- Experience in implementation/upgrade of purchasing module of an ERP system
- Good understanding of the procure to pay process
- 3 to 4 years of purchasing experience, including formal tendering and contracting experience
- Experience in reviewing and preparing bid, RFQ or RFP documents, and contracts used in a broader public-sector procurement environment
- Experience providing advice on procurement, contracting and contract management preferably in a broader public sector setting

Knowledge of supply chain strategies, market conditions, price trends

Organizational Competencies Expected:

- Client focus
- Adaptability and flexibility
- Personal motivation and accountability
- Focus on quality and best practice
- Problem-solving and judgement
- Organizational awareness
- Teamwork and collaboration

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**Equity Statement**

Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.

We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.

Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.

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