Receptionist/administration

**HAWBOLDT INDUSTRIES**, a company in the Timberland Group, is Canada’s leader in marine cranes, winches, and specialized lifting equipment. We support customers worldwide in the Ocean Science, Defense, Workboat, and Offshore Industries. Canadian owned, entrepreneurial, globally-recognized, and located in Chester, Nova Scotia. We want people who are hands-on and excited to make an impact on the company, and the industry.

**WE DESIGN IT. WE BUILD IT.**

**Looking to jumpstart your admin career? This is where your story can begin**

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Reporting to the Controller, the Receptionist/Admin Assistant greets visitors, handles incoming calls and performs general administrative duties. This position is to portray a professional image either by phone or in person with our customers, visitors, subcontractors and suppliers. The position summary is to be used as a guideline only and may not incorporate all functions of the job.
- Maintain the front reception area while greeting visitors to the office
- Answer and transfer incoming calls
- Provide back-up support to other positions within the Accounting department
- Reconcile monthly credit card statement & expenses for payment
- Control and reconcile petty cash
- Deposit and pick up mail daily and facilitate the efficient flow of mail through the office
- Handle both incoming and outgoing mail
- Monitor and order office supplies, including business cards
- General filing and processing of paper work
- Post notices as directed by General Manager
- Coordinate meetings both for on-site and off-site locations
- Maintain building key distribution list
- Act as the Social Committee Secretary
- General administrative support for other Departments, as needed

**ATTRIBUTES WE SEEK**
- Previous working experience with an understanding of accounting practices
- Strong computer skills in Excel applied in a work setting
- Proven sense of urgency in completing tasks
- Strong organizational skills, the ability to prioritize, effectively manage assignments, and achieve deadlines
- Ability to work well in a confidential, fast-paced, time-sensitive environment
- Strong communication skills - effective communication with all levels of a team

**ARE YOU READY TO GET STARTED?**

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Chester, NS B0J 1J0: reliably commute or plan to relocate before starting work (required)

Work Location: In person