Coordinator, Planning and Corporate Advisory

7 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Health and Wellness

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:02-Apr-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Our mission is to lead a quality, equitable and sustainable health care system that inspires and promotes the health and well-being of all people in Nova Scotia. Along with our partners, including Nova Scotia Health and the IWK Health Centre, we are committed to continually improving our health care system. With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve quality. To do this, we’re recruiting leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.

**About Our Opportunity**:
Reporting to the Manager, Planning and Corporate Advisory Services, the Coordinator will directly impact and inform the strategic direction and decision making of the department with regards to its corporate functions, including interaction with the House of Assembly (HOA) as well as supporting our Senior Leadership team, including the Minister(s), Deputies and Associate Deputies. You will lead the creation of material for the minister and Executive Leadership Team to use for HOA committee appearances and HOA debate, including Budget Estimates and Question Period. You will also lead and support strategic and corporate initiatives, including annual business planning, accountability reporting, business case development and review, contract management, Freedom of Information and Protection of Privacy (FOIPOP) and correspondence coordination.

You will work closely with other divisions within the Department of Health and Wellness, the Office of Health Professional Recruitment (OHPR), the Office of Addictions and Mental Health (OAMH), program branches, and key system partners (NSH, IWK etc.) to ensure material and processes align with departmental objectives.

**Primary Accountabilities**:
In this critical role, you have a number of key responsibilities including:

- Providing advice and recommendations to the Manager of Planning and Corporate Advisory Services and the Director of Risk & Corporate Operations regarding project and divisional planning, and strategic narrative development.
- Collaborating across the department and with OAMH and OHPR to lead the development and implementation of a robust processes to develop and review material for HOA, business plans and business cases.
- Leading the creation of material to support the minister and the Executive Leadership Team with HOA committee appearances and HOA debate.
- Participating in the strategic evaluation of business cases to inform the department’s decision-making process around budget.
- Supporting the briefing of the minister and the Executive Leadership Team regarding their responsibilities to the HOA.
- Providing analysis and summaries of HOA debates and HOA committee appearances for the department and offices.
- Collaborating across department and with OAMH and OHPR to respond to urgent and changing requests from the Minister’s Office or Executive Leadership Team in a professional manner to provide them.
- Tracking, summarizing, and analyzing questions from Estimates and Question Period and leading the appropriate follow-up.
- Working with Correspondence and Issues Management to create a robust process to flag and summarize correspondence relevant to HOA debate and committee appearances.
- Support the intake and distribution of FOIPOP request to the appropriate branches and offices and help to coordinate the gathering of records.
- Conducts comprehensive research, analysis, measurement, and evaluation of complex policy issues to strategic advice to senior leadership and material reflects up-to-date information and key issues.
- Coordinate scheduling of meetings and briefings as required.
- Strengthening linkages and relationships within the department.

**Qualifications and Experience**:
This role informs the department’s external communication of its strategic direction, mandate, priorities, and outcomes. As such, the incumbent will take initiative in establishing key relationships across the department, offices and with key health system partners, and developing a thorough knowledge and understanding of the department’s core programs. The position requires experience in receiving complex information, including data, with an eye to analyzing, drawing out, and presenting the main points in a succinct and professional manner.
- A positive and professional approach to leadership
- Strong relationship building skills
- De

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