Village of Merrickville-wolford

The Village of Merrickville-Wolford requires a Front-Line Office Assistant.

Knowledge regarding municipal government would be considered an asset.

**Primary Duties**:

- Greets and directs the general public and answers the telephone;
- Accepts and issues receipts for in-person payments; processes online payments; prepares bank deposits;
- Control of Petty Cash disbursements and regular balancing of same;
- Types correspondence, agreements, reports, forms etc. as directed by the Manager of Finance/Treasurer;
- Inputs and maintains the facility bookings for all municipal venues;
- Processing of all incoming and outgoing mail, including delivery and pick up at the post office;
- Maintains inventory of office stationery and orders supplies;
- Maintains databases for a variety of functions including, Landfill Passes, Garbage Bag Tag Sales, Energy Consumption, Burn Permits and sales of promotional items, etc.;
- Update and post to municipal website and community bulletin boards, as required;
- General filing and records management duties;
- Prepares meeting rooms in advance of Council/Committee meetings;
- Other duties as assigned.

**Required Knowledge/Skills**:

- Minimum Grade 12 education and related post-secondary education is highly desirable;
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- Thorough knowledge and use of office equipment and procedures including the telephone system, Office 365, and financial software (knowledge of MuniSoft would be an asset);
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- Exceptional customer service skills and professionalism while dealing with Council, the public, fellow staff members and outside agencies;
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- Numerical sense and knowledge regarding general accounting practices;
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- Possess a positive attitude;
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- Willingness to learn and assist all departments;
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- Excellent organizational and time management skills to prioritize workload to ensure deadlines are met;
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- Outstanding verbal and written communication skills, with a strong emphasis on attention to detail;
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- General knowledge of municipal operations and organizational structure; and
- Ability to work as part of a team, as well as independently.
- Critical thinking and problem-solving in order to deal with various issues that may arise;
- Responding courteously to visitors and callers, and responding to and/or referring incoming telephone calls and public requests to the appropriate staff member; and
- Ensuring correct spelling and grammar in reports and correspondence.

**Job Types**: Full-time, Permanent

**Salary**: $21.80-$26.52 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to Commute:

- Merrickville, ON K0G 1N0 (required)

Work Location: In person

Application deadline: 2024-03-15
Expected start date: 2024-03-29