Chief of Staff

2 weeks ago

Nanaimo, Canada Vancouver Island University Full time

**Chief of Staff**:

- Employment Group
- ADMIN
- Position Number
- 00931
- Division
- President
- Department
- Office of the President
- Campus
- Nanaimo campus
- Location
- Nanaimo, British Columbia
- Country
- Canada
- Appointment Type
- regular full-time
- FTE
- 1.00
- Pay Level
- Excluded Pay Band 16: Minimum salary is $130,738 and maximum salary is $200,465. Normal salary placement at the time of hire is $159,041 (prorated if part-time). This position is eligible for annual performance-based salary increases.
- Starting Salary
- The Salary Range is the span between the minimum and maximum base salary. The midpoint is approximately halfway between the min. and the max. and represents an employee that possesses full job knowledge, qualifications, and experience.
- Start:

- As soon as possible
- Posting Restrictions
- Applicant Documents
- CV/Resume, Cover Letter, Qualifications, Referees/References
- Posted Date
- 16-Nov-2023
- Job Reference
- 2267

**Duties**:
Reporting to the President and Vice-Chancellor, the Chief of Staff supports the President's overarching leadership of the University and her representation of and service to the entire Vancouver Island University community. The role of a Chief of Staff is highly dynamic, adapting to the needs of the organization and the senior executive. In essence, their core purpose is to enhance the executive's effectiveness by providing support, strategic guidance, and operational oversight. Supporting the President and senior leadership of the University on a wide range of strategic issues, the Chief of Staff is a conduit through which members of the university community as well as external agencies, including government and the Board of Governors can engage with the President. The role will act in a leadership capacity as a non-voting member of the Senior Management Team (SMT), managing the Office of the President, and when appropriate, act on behalf of the President. The Chief of Staff works closely with the Vice-Presidents, Associate Vice-Presidents and the University Secretary, to foster effective operations and a collaborative effort of the executive team to ensure the resolution of complex issues in a timely and effective manner. The Chief of Staff assumes an important advisory role providing confidential, strategic and tactical advice, direction, counsel and support to the President and to senior colleagues. Central to this role is a clear understanding that the Office of the President embodies the ambition and principles of Vancouver Island University, as well as its greatest aspirations, and is seen to do so in all its activities and communications. The Chief of Staff has a facilitation, mediation, and problem-solving role, analyzing situations that could lead to difficulties and solving them when possible, or reporting these matters to the President or appropriate individual. The complexity and sensitivity of the responsibilities of the President require this position to operate with considerable latitude, initiate action on behalf of the President, and respond independently, where appropriate to emerging matters. The incumbent will play a key role in the execution of the University's strategic plans and priority initiatives aimed at advancing Vancouver Island University as a university and supporting both its academic excellence, and its financial sustainability.

The Chief of Staff has a dual focus, internally on the overall affairs of the organization, and externally liaising with government representatives and stakeholders. For the external focus, the Chief of Staff provides support and leadership to both the Director Strategic Communications, and the Director Brand & Marketing to advance issues and strategic endeavors related to our role in the post-secondary environment. In the internal capacity, the Chief of Staff works as a collaborator and integrator with SMT to ensure shared knowledge and alignment to strategic objectives of VIU. This includes mediating institutional/reputation risk to organizational communications and strategy.

**Required Qualifications**:
Bachelor's degree required; Masters' degree preferred from an accredited institution. Minimum 10 years' relevant experience with significant managerial and professional experience in support of a complex executive environment. Experience in leading initiatives through a collaborative and integrated approach. Experience working with Canadian government ministries. An equivalent combination of education and experience may be considered.
- Comprehensive understanding of the administrative, academic and governance structures of Canadian Universities.
- Solid understanding of the external environment for universities within Canada and the Province of British Columbia.
- Comprehensive knowledge of VIU's academic and student support programs, including how these programs connect and relate to one another.
- Highly developed people management and leadership skills.
- Genuine appreciation for

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