Manager, Program Compliance

2 weeks ago

Ottawa, Canada Oxfam Canada Full time

**Internal/External Posting**

**Title**: Manager, Program Compliance

**Department**: Finance & Operations

**Status**: Full-time, unionized

**Location**: Ottawa, ON

**Immediate Supervisor**: Director, Finance & Operations

**Salary**: $66,485.00 - $86,330.15

**Level**: Band 3

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program, including robust health, dental and wellness benefits, flexible workplace, 4 weeks’ vacation, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability and Courage - we want you on our team

**SCOPE OF POSITION**:
Under the direction of the Director, Finance & Operations, the Manager, Program Compliance will be responsible for developing and overseeing Oxfam Canada’s compliance framework. The Manager, Program Compliance will monitor compliance with donor and regulatory requirements, and developing and oversee risk mitigation strategies for Oxfam Canada’s international program. The Manager, Program Compliance will be responsible for (i) the design and rollout of enhancements to the risk management framework; (ii) testing for compliance with Oxfam Canada’s internal policies and procedures; and for (iii) managing misconduct pertaining to fraud. This includes conducting regular testing and periodic internal reviews of international projects to ensure procedures are followed, and identifying, reporting and following up compliance issues.

The Manager, Program Compliance will also continually evaluate and revise the compliance framework, and engage in Oxfam International and sector processes in Canada on compliance standards. The Manager, Program Compliance will work closely with staff in Oxfam Canada’s International Programs and Finance & Operations departments, and regularly engage staff of Oxfam Country Offices and local implementing partners through field visits.

This role will include the management and oversite of the compliance team for Oxfam Canada.

**MAJOR RESPONSIBILITIES**: (This is not an exhaustive list of duties to be performed)

**Compliance Reviews & Monitoring Visits (50%)**:

- Conducts compliance reviews for projects funded by Global Affairs Canada (GAC) as per priorities determined by an annual risk assessment. Compliance reviews may require field visits to all major country offices according to an approved schedule;
- Reviews all relevant internal polices and reports such as Internal Audit Reports, Control Self Assessments, etc.;
- On a periodic basis tests key Oxfam Canada internal policies and procedures for compliance and report on results to Senior Management.
- Completes quarterly testing including selection and testing expenditures to ensure donor and Canada Revenue Agency compliance for program expenditure;
- Travels to partner organization offices to assess controls and implications for oversight provided by Oxfam Canada;
- Issues compliance reports with findings and recommendations for Oxfam Canada’s management;
- Maintains the filing system for all field office receipts and financial documents/reports received;
- Prepares findings report with recommendations for field office sign off;
- Plans field visits based on the findings of the quarterly testing;
- Debriefs the appropriate Directors and Managers on the results of the quarterly testing.

**Compliance systems architecture and development (30%);**
- Conducts an annual compliance risk assessment to drive compliance activities;
- Develops and maintains a thorough understanding of current Oxfam International (OI) financial policies and partner agreement requirements;
- Reviews internal reviews/audits prepared by other Oxfam’s and partner assessments in order to plan site visits;
- Interacts regularly with OI Risk Assurance Working Group and OI Internal Audit Community of Practice;
- Develops, regularly reviews and improves compliance policies and procedures including templates, guidance documents, checklists etc.. in consultation with relevant International Programs and Finance and Operations staff;
- Orient staff on compliance responsibilities, policies or procedures ensuring compliance p

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