Fleet Coordinator
2 weeks ago
JOB SUMMARY
The Fleet Coordinator is responsible for the strategic planning and assigning of trucks with deliveries for customers and their respective locations in the most efficient manner. In addition to the supervising and scheduling of drivers and equipment, a crucial role as part of this role is inventory management and volume forecasting for AFD customers and cardlock locations. The Fleet Coordinator will provide the best support to our drivers ensure customer service excellence.
ESSENTIAL FUNCTIONS
Dispatch
- Scheduling fuel deliveries/purchases (bulk, home heat, cardlock, wholesale)
- Building trips, ensuring any credit releases are completed prior to delivery
- Trip closure: next day from delivery
- Ensuring quality and completion of all paperwork from drivers
- Driver scheduling: ensure adequate coverage
- Building and maintaining a master load pattern list for all branch units
- Insuring drivers are following AFD procedures for safe and efficient operation
- Ensuring completion of fuel reconciliation spread sheet, submitting as per schedule to Logistics Manager / Area Manager
- Managing fuel dyed inventory
- Other related duties as required or assigned.
Trucking Compliance
- Work with Logistics Manager to ensure all vehicle registration, insurance, permits, and inspections are valid
- Management of USDOT regulations (FAST Cards, Plates, Transponders)
- Keeping all branch unit files up to date
Maintenance Coordination
- Managing unit down time to allow for in house/outside vendor repairs
- Collection of DVIR from drivers and relaying to maintenance
- Scheduling repairs with the Shop and external vendors
- Reporting tank dips daily for all fuel inventory locations as necessary
- Reporting all closing dips at month end
- Completion of month end fuel inventory report
- Management of fuel inventory minimums and maximums
- Any inventory variances must be reported daily to the Area Manager
Office and Yard Duties
- Assist in answering phone calls and customer service duties
- Assist in fuel forecasting with direction of the Area Manager
- Inventory of the Branch tank farmOperation of equipment as required
OTHER KEY SKILLS (or product knowledge)
- Experience working in fuel, transportation, or oil and gas industry considered an asset
- Professional written and verbal communication skills
EXPEREINCE
3+ years’ experience in dispatch related position
**SUPERVISORY RESPONSIBILITY**:
Drivers
**DECISION MAKING**:
Route planning and profit maximization on daily commutes.
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