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Advisor, Public Affairs

7 months ago

Montréal, Canada Canadian National Railway Full time

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us

**Job Summary**

The Advisor, Public Affairs is responsible for coordinating business donations, sponsorships, and events to maximize impact. The role is accountable for business organization relationships, sponsorships, event logistics, merchandise orders, event communications, and facilitating appearances by Little Obie and Milo. Additionally, tasks involve coordinating shipping, activating corporate sponsorships, developing team calendars and budgets, improving file systems, and handling expense claims and contracts.

**Main Responsibilities**

**Donations and Sponsorships**
- Plan and coordinate CN involvement at business events in collaboration with other team members, to maximize value and increase impact
- Act as the primary contact for business organizations
- Coordinate contract renewals and membership benefits
- Enter invoices in Systems, Applications and Products (SAP) and follow up on outstanding invoices and membership renewals
- Coordinate the business organization sponsorships of events and programs
- Coordinate logistics for CN’s sponsorship and participation in trade shows, conferences and events, working with local suppliers and Évoila Productions
- Handle orders for CN promotional merchandise for business organization events (e.g., budget, inventory, distribution, and invoicing in collaboration with main suppliers)
- Coordinate the production of deliverables related to event sponsorships communications materials
- Plan and coordinate events associated with Little Obie and Milo appearances including managing requests, logistics and coordination of activities in collaboration with Mechanical, Operations, CN Police Service (CNPS) and Top Marketing
- Plan and Coordinate shipping of swag and booth items for events attended by Public Affairs (PA) team
- Activate Corporate sponsorships approved by regional Public Affairs Managers and coordinate an annual review of participation

**Public Affairs**
- Develop a team calendar to ensure consistent team coverage throughout the year
- Develop and handle team budgets for monitoring and reporting purposes throughout the year
- Develop and organize a team file structures and systems to improve ease of access and help respond to possible audits
- Handle the Borealis database to improve user functionality, reduce administrative burden and improve system performance

**Team Support**
- Complete and submit expense claims for Directors and coordinate reimbursement for member expenses related to advisory groups like the CN Agricultural Advisory Council
- Lead the establishment, review, and renewal of team contracts with suppliers, in partnership with regional Public Affairs Leads, to ensure consistent value and due diligence
- Process billing of contracts

**Working Conditions**

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress and be available to work outside of regular hours as required. The incumbent must be able to handle confidential information.

**Requirements**:
**Experience**
- Between 3 to 5 years of relevant experience
- Experience in marketing, sponsorship, and donations or event management

**Education/Certification/Designation**
- Bachelor’s Degree or College Diploma in Marketing, Communications or equivalent

**Competencies**
- Demonstrates agility and drives change
- Collaborates with others and shares information
- Seeks and values all perspectives
- Sets direction and inspires others
- Communicates with impact
- Demonstrates active listening
- Identifies needs and finds solutions to create value for all stakeholders

**Technical Skills/Knowledge**
- Knowledge of Microsoft Office (Word, Excel)

**About CN**

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work a