Advisor, Public Affairs

5 months ago

Montréal, Canada Canadian National Railway Full time

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us

**Job Summary**

The Advisor, Public Affairs is responsible for coordinating business donations, sponsorships, and events to maximize impact. The role is accountable for business organization relationships, sponsorships, event logistics, merchandise orders, event communications, and facilitating appearances by Little Obie and Milo. Additionally, tasks involve coordinating shipping, activating corporate sponsorships, developing team calendars and budgets, improving file systems, and handling expense claims and contracts.

**Main Responsibilities**

**Donations and Sponsorships**
- Plan and coordinate CN involvement at business events in collaboration with other team members, to maximize value and increase impact
- Act as the primary contact for business organizations
- Coordinate contract renewals and membership benefits
- Enter invoices in Systems, Applications and Products (SAP) and follow up on outstanding invoices and membership renewals
- Coordinate the business organization sponsorships of events and programs
- Coordinate logistics for CN’s sponsorship and participation in trade shows, conferences and events, working with local suppliers and Évoila Productions
- Handle orders for CN promotional merchandise for business organization events (e.g., budget, inventory, distribution, and invoicing in collaboration with main suppliers)
- Coordinate the production of deliverables related to event sponsorships communications materials
- Plan and coordinate events associated with Little Obie and Milo appearances including managing requests, logistics and coordination of activities in collaboration with Mechanical, Operations, CN Police Service (CNPS) and Top Marketing
- Plan and Coordinate shipping of swag and booth items for events attended by Public Affairs (PA) team
- Activate Corporate sponsorships approved by regional Public Affairs Managers and coordinate an annual review of participation

**Public Affairs**
- Develop a team calendar to ensure consistent team coverage throughout the year
- Develop and handle team budgets for monitoring and reporting purposes throughout the year
- Develop and organize a team file structures and systems to improve ease of access and help respond to possible audits
- Handle the Borealis database to improve user functionality, reduce administrative burden and improve system performance

**Team Support**
- Complete and submit expense claims for Directors and coordinate reimbursement for member expenses related to advisory groups like the CN Agricultural Advisory Council
- Lead the establishment, review, and renewal of team contracts with suppliers, in partnership with regional Public Affairs Leads, to ensure consistent value and due diligence
- Process billing of contracts

**Working Conditions**

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress and be available to work outside of regular hours as required. The incumbent must be able to handle confidential information.

**Requirements**:
**Experience**
- Between 3 to 5 years of relevant experience
- Experience in marketing, sponsorship, and donations or event management

**Education/Certification/Designation**
- Bachelor’s Degree or College Diploma in Marketing, Communications or equivalent

**Competencies**
- Demonstrates agility and drives change
- Collaborates with others and shares information
- Seeks and values all perspectives
- Sets direction and inspires others
- Communicates with impact
- Demonstrates active listening
- Identifies needs and finds solutions to create value for all stakeholders

**Technical Skills/Knowledge**
- Knowledge of Microsoft Office (Word, Excel)

**About CN**

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work a

  • Public Affairs Coordinator

    3 weeks ago

    Montréal, QC, Canada Paper Excellence Full time

    Public Affairs Coordinator Location: Montreal, QC Reports to: VP, Public Affairs - Canada Overview: Based in Montreal, this role we will be held by a person who is the “glue” that helps keep the Canadian Public Affairs Team aligned with each other, the broader Communications team and the Business Units that we support. This individual will possess the...

  • Director, Public Affairs

    5 months ago

    Montréal, Canada adMare BioInnovations Full time

    **About adMare BioInnovations**: With a strong track record of globally competitive scientific discovery, Canadian life sciences is primed to lead the world. To make this a reality, adMare BioInnovations uses its scientific and commercial expertise, specialized R&D infrastructure, and seed capital to build strong life sciences companies, robust ecosystems,...

  • Director - Media and Public Affairs

    5 months ago

    Montréal, Canada WSP Full time

    WSP has an opportunity for you to join its team in the Canadian Region. As Head of Media and Public Affairs, you will report to the Vice-President, Marketing and Communications and lead a team tasked with developing the Canadian Region’s external communication strategy to engage the media and stakeholders. The person selected for this position will work in...

  • Public Affairs Coordinator

    1 month ago

    Montréal, QC, Canada Paper Excellence Canada Full time

    **Public Affairs Coordinator** **Location: Montreal, QC** **Reports to: VP, Public Affairs - Canada** **Overview**: Based in Montreal, this role we will be held by a person who is the “glue” that helps keep the Canadian Public Affairs Team aligned with each other, the broader Communications team and the Business Units that we support. This individual...

  • Manager Public Affairs and Media Relations

    5 months ago

    Montréal, Canada Paper Excellence Canada Full time

    **Manager Public Affairs and Media Relations** - Member of Paper Excellence Global Public Affairs team. - Dynamic role in high-performing organization as we fully integrate the businesses of Domtar and Resolute Forest Products into the Paper Excellence Group. - Opportunity to help tell the story of Paper Excellence’s significant investment in Canada’s...

  • Board and Legal Affairs Assistant

    6 months ago

    Montréal, Canada Canadian Public Accountability Board Full time

    Welcome to CPAB - Canada’s Public Company Audit Regulator The Canadian Public Accountability Board oversees public accounting firms that audit reporting issuers. We promote audit quality through proactive regulation, robust audit assessments, dialogue with domestic and international stakeholders, and practicable insights that inform capital market...

  • Public Affairs and Communications Coordinator

    1 month ago

    Montréal, QC, Canada Boralex Full time

    Boralex is a major player in renewable energy specializing in four sectors of activity: wind, solar, hydroelectricity, and storage. We have been based in Kingsey Falls, Quebec, Canada, for 30 years and have since expanded our horizons and established our business in the United States, France, and the United Kingdom. OUR PURPOSE On our planet where...

  • Advisor Media Relations

    5 months ago

    Montréal, Canada Canadian National Railway Full time

    At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a...

  • Advisor, Legal Affairs

    4 weeks ago

    Montréal, QC, Canada Desjardins Full time

    As a legal affairs advisor, you help protect the organization’s legal interests by ensuring it complies with all laws. You also play a key role in making sure that its rights are protected and obligations are met. You represent the organization in situations involving its legal interests. You may be responsible for one or more sub-specialties, such as...

  • Manager, Media Relations and Public Affairs

    1 month ago

    Montréal, QC, Canada Intact Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are - here, diversity is a strength. You...

  • Regulatory Affairs and Political Analysis Advisor

    4 weeks ago

    Montréal, QC, Canada Ubisoft Full time

    **Company Description** Ubisoft’s 19,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance,...

  • Regulatory Affairs Specialist

    5 months ago

    Montréal, Canada Vision Group Full time

    **See if you are our next**: **BILLINGUAL REGULATORY AFFAIRS SPECIALIST (Operating Room Experience Required)** Working at Vision Group's head office is working for the North American leader in vision correction. It means being able to concretely contribute to the development of the company and support more than 12 brands and more than 70 clinics across...

  • Director, Legal Affairs

    2 months ago

    Montréal, QC, Canada PSP Investments Full time

    ABOUT US We’re one of Canada’s largest pension investment managers, with CAD$264.9 billion of net assets as at March 31, 2024. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in...

  • Medical Advisor, Dermatology

    1 month ago

    Montréal, QC, Canada AbbVie Full time

    **Company Description** Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada. When choosing your career path, choose to be...

  • Medical Advisor, RHeumatology

    6 days ago

    Montréal, QC, Canada AbbVie Full time

    **Company Description** Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada. When choosing your career path, choose to be...

  • Public Engagement Coordinator for Emerging Voices

    5 months ago

    Montréal, Canada US Embassy and Consulates in Canada Full time

    Hiring Path: - Open to the public Who May Apply/Clarification From the Agency: For USEFM - FP is 05. Actual FP salary determined by Washington D.C. - All Interested Applicants / All Sources Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Marketing Statement: We encourage you to...

  • Public Affairs Officer

    5 months ago

    Montréal, Canada Mesure Média inc. Full time

    Work Term: Permanent - Work Language: Bilingual - Hours: 30 to 35 hours per week - Education: Bachelor's degree - Experience: 1 year to less than 2 years - Journalism, general - Political communication - Public relations, advertising and applied communication, other - Social sciences, other - or equivalent experience **Work setting**: - Consulting...

  • Public Engagement Assistant

    5 months ago

    Montréal, Canada US Embassy and Consulates in Canada Full time

    Hiring Path: - Open to the public Who May Apply/Clarification From the Agency: For USEFM - FP is 5. Actual FP salary determined by Washington D.C. - All Interested Applicants / All Sources Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Marketing Statement: We encourage you to...

  • Manager, Government Affairs

    5 months ago

    Montréal, Canada Livent USA Corp Full time

    **About Arcadium Lithium**: We are change-makers, joining forces to drive progress. A world enabled by the critical mineral, Lithium - the elemental source powering modern life and our global transition to clean energy.For decades, we’ve grown alongside and collaborated with our people, our customers and communities. Pioneering, collaborating, and evolving...

  • Conseiller(ère) - Développement Des Affaires

    5 months ago

    Montréal, Canada Mitacs Full time

    **Souhaitez-vous faire partie d’une équipe qui mise sur l’entrepreneuriat et l’innovation?** Vous vous épanouissez dans un milieu axé sur l’esprit d’entreprise et appréciez le travail en équipe? Vous aimez sortir des sentiers battus et cherchez à apporter continuellement des améliorations et à adopter une approche stratégique à...