Medical Secretary

1 week ago

Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health System is looking for a **Medical Secretary** to support our **Department of Obstetrics and Gynaecology** at **Mount Sinai Hospital**.

As a Medical Secretary you will provide administrative and secretarial support to appropriate section head(s) and the department.

RESPONSIBILITIES:

- Co-ordinate meetings, maintains physician schedule
- Responsible for patient intake into system and prepare patient record prior to patient visit
- Prepare examining rooms on clinic days; maintain consultation rooms with necessary equipment and supplies
- Act as chaperone/assistant for physical examinations and procedures (e.g., biopsy, pap test), as required
- Input clinic billings for Mount Sinai, as required
- Prepare invoicing and remittance reports; monthly EDT submission to MOH.
- Conduct follow up reconciliation of outstanding OHIP billing.
- Books student seminars and clinical clerks teachings with Medical Education Office; arrange observer status.
- Coordinate meetings with mentored students and forward evaluations to Medical Education Office; arrange all meetings (in and out of hospital) including dates and times for summer research students.
- Book patient’s appropriate follow up appointments (post-ops, pre-ops, consults etc.) as well as new patient referrals (contact patients with dates/times) along with arranging interpreter if needed.
- Flag abnormal and urgent results for physician and follow up with patient as per physician’s request
- Coordinate pre-op appointments with our office and PAU.
- Input O.R. booking request on-line; update OR/EOPS patient waiting list.
- Prepare new patient packages and OR packages as required.
- Prepare daily clinic lists for physician and lab nurse; prepare weekly calendar for physician.
- Registering patients with correct HCN into Billing/Scheduling System (Accuro)
- Evaluation of daily mail and faxes.
- Answer telephones; retrieve voice mail messages and return calls in a timely manner; respond to internal and external inquiries within scope of responsibility and direct all calls appropriately to nursing staff, physician and laboratory.
- Responsible for arranging CT scans, ultrasounds and all other requested tests ordered by physician.
- Responsible for keeping consultation rooms stocked with necessary equipment; maintains and orders office stationary supplies.
- Assist with research grant preparation, manuscripts & abstracts
- Maintain CVs, prepare annual Academic Activity Report and Points Document (AFP)
- Type draft medical/legal patient-related and personal correspondence as required
- Perform other related duties as assigned by supervisor
- Job Requirements- Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution.
- Proficient in Microsoft Word, Excel, Power Point, Outlook.
- Minimum two (2) years of recent secretarial experience preferably working in a clinic/health environment.
- Applicants with proven equivalent recent and related training and experience may be considered.
- Medical dicta-typing skills.
- Self-directed with an ability to make decisions and to exercise good judgment.
- Superior organizational and time management skills with a flexibility to adjust to priorities.
- Demonstrated professionalism and ability to work independently.
- Effective verbal and written skills.
- Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team.
- Ability to work accurately and effectively in a fast pace/stress environment.
- Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations.
- Demonstrated satisfactory work performance and attendance history.

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