Facilities Coordinator

3 weeks ago

Whitby, Canada WSP Full time

**The Opportunity**:
**WSP **is committed to creating workspaces for our employees to thrive. We are currently searching for a Facilities Coordinator to join our Real Estate & Facilities Management team, located at our Whitby office.

We have a large portfolio of real estate and facilities across Canada and are hoping to add an enthusiastic coordinator to our team to oversee the facilities in the GTA.

**Why choose WSP?**
- We value and are committed to upholding a culture of Inclusion and Belonging.
- A **Canadian **success story - We are proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain. **WSP **is the fabric of Canada.
- **Outstanding **career opportunities - We are growing and pushing ourselves every day to be greater than yesterday. We are open to your ideas and trying new things.
- **WSP **embraces a culture of exceptional **collaboration **with colleagues who are distinguished both by their **skills **and by the humility they show in their important work. Come find out for yourself what it's like to be a part of our journey.

**We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAreWSP
**What you can expect to do here**:

- Oversee, coach and provide support to facilities and office administrators
- Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment
- Assist with any facility moves, restructures or reorganization
- Oversee and coordinate assigned secondary sites and, in an emergency, other locations within their region.
- Assist with all matters relating to the facility, particularly those relating to contractor, maintenance and repairs, service interruptions and signage
- Attend joint health and safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE. Increased value would also be delivered if the facilities coordinator were to take and maintain necessary training to be able to serve as the JHSC “management representative”
- Manage and distribute requests for assistance from the business and other team members
- Liaison with the building owner to communicate day to day issues that arise, e.g., elevators down, fire drill etc
- Oversee, manage and delegate security access system and office assets such as: workstations, offices, staff lockers, parking of company and employee vehicles
- Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence
- Work with the facilities team to maintain a tidy, safe and functional working environment
- Management and maintenance of all company fire extinguishers and first aid kits Keep floor plans updated for the ON/OFF boarding employees and vacancies

**What you’ll bring to WSP**:

- **Your physical attendance at the office is required during weekdays**:

- Min 3 years’ experience in similar role
- Being available for weekend and overtime work, with access to a vehicle to support our multiple offices in the region
- Intermediate to advanced knowledge of MS Word, Excel and Outlook
- Experience with document formatting & production
- Experience working with a large organization desirable
- Excellent Customer service skills
- Strong communication and relationship-building skills
- A demonstrated commitment to providing quality service and work
- Strong organizational and time management skills with the ability to juggle multiple priorities
- A proactive and enthusiastic team player
- A self-starter who can work independently
- Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines
- Ensure duties are performed in a professional and timelymanner Demonstrate adherence to confidentiality requirements and maintaina high level of ethical behavior

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