Staffing & Recruitment Assistant

3 months ago

Toronto, Canada Toronto District School Board Full time

**_SCH II-24-0187NE _**

**Staffing & Recruitment Assistant**

**1 - Permanent Position**

**Staffing, Recruitment and Contract Services - Support Staff**

**People and Culture**

**Schedule II, Level 4**

**(Non-Union - 12 Month)**

**$72,036 - $86,460
**The Toronto District School Board adheres to equitable hiring, employment, and promotion practices.
- Reporting to the System Officer and/or designate within People and Culture the Staffing and Recruitment Assistant will provide coordination of various aspects of the Teaching Office including: _
- _Development and implementation of effective processes for placement of student teachers in schools. _
- _Liaison with TDSB staff, Executive Office, unions, College of Teachers, Ministry of Education. _
- _Responding to inquiries and liaison with staff, the public and external organizations. _
- _Providing administrative support to the staffing process for teachers, the recruitment and hiring of contract teachers in both schools and central positions as well as occasional teachers. _
- _Supervision of designated staff. _
- _Providing confidential administrative support to the System Officer and/or designate. _
- _Researching and preparing reports for the System Officer and/or designate. _

**Summary of Duties**:

- Act as the key liaison to provide information to Principals and Faculties of Education in Ontario and the United States regarding TDSB placement of student teachers.
- Develop and implement effective processes for placement of student teachers in schools.
- Track student teacher placements and develop effective reporting mechanisms.
- Develop statistical analysis of placements and new teacher hiring that will provide data for future recruitment initiatives.
- Provide administrative support to the:

- staffing process for teachers including recruitment and hiring of contract and occasional teachers.
- Track transactions reflecting teacher transfer and placement at the staffing table.
- annual negotiation of the Staffing Binder with the union including preparing drafts sections of the binder, final draft for printing and organization of distribution of the binder to Principals, Senior Team, the union and the department.
- Supervise designated staff.
- Collect, record, compile, analyse and prepare information for reports and Briefing Notes for the Executive Office.
- Act as key liaison with Communications and Public Affairs and the Senior Team to maintain and update the internal website for the Teaching Office.
- Provide confidential administrative support to System Officer and/or designate.
- Schedule meetings, prepare agendas, take and distribute meetings, including any follow-up actions required.
- Create and track attendance records for the Teaching Office.
- Monitor and maintain budget, petty cash, budget reports utilizing SAP.
- Co-ordinate/organize venues and refreshments and liaise with permit office, schools and caterers.
- Respond to both internal and external inquiries regarding policies, procedures, collective agreement issues, employment/labour legislation and redirect calls as appropriate.
- Liaise with TDSB staff, Executive Office, unions, College of Teachers, Ministry of Education.
- Other duties as assigned.
- Secondary school diploma plus one year additional course work in Business Administration including courses in computers, human resources, business writing and communications with three years of progressively responsible related administrative experience administering staffing provisions and handling a broad range of administrative matters, including composing and editing correspondence, tracking and monitoring departmental budget, taking and transcribing minutes and preparing agendas, etc. in matters in a Human Resources environment, or an equivalent combination of education and experience.
- Proven ability to communicate effectively (both orally and in writing) with staff, community, parents, students and external organizations.
- Proven supervisory experience with strong team building skills.
- Proven ability to organize and co-ordinate a diverse number of projects.
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality.
- Knowledge and understanding of related Board and/or departmental policies and procedures, collective agreements, Ministry directives, etc.
- Demonstrated ability to manage a budget.
- Proven work organization and time management skills.
- Proven ability to prepare accurate reports and summaries.

**Special Requirements**:

- Must be available to work evenings sometimes with mínimal or no notice.Occasional travel across TDSB.

**Work Year**:12 Months

**Location**:5050 Yonge Street (Wheelchair Accessible) (Hybrid Work Eligible)

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.
- **
- **

**_The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on

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