Assistant Controller

2 weeks ago

PointeClaire, Canada Labomar Canada Inc. Full time

**Main Responsibilities**
- Responsible for accounting and financial functions: daily, monthly, quarter, year-end.
- Responsible for all reporting packages local and for parent company: monthly, quarterly and annual such as budgets an special reports.
- Review and maintain closing procedures to ensure accurate accounting records.
- Ensure timely reporting systems for all financial information are maintained.
- Responsible for the execution and administration of payroll and other HR functions.
- Ensure policies and internal controls are maintained and improved as needed to promote compliance and efficiencies.
- Cost accounting project required changes in ERP to accommodate sales and margin by product categories, by products and by client.

**Essential Functions and Responsibilities**

**I ACCOUNTING AND FINANCIAL**

**Monthly responsibilities **- manage month end close from start to finish, including journal entries required by account, bank reconciliations, prepare sales tax reports and file sales taxes timely on government sites, prepare and file excise tax filings with CRA, prepare and review special reports for parent company (reporting package, sales by client, customer orders by client, dashboard), download and maintain monthly reports from ERP (customer orders, inventory value report), etc.

**Quarterly responsibilities **- manage quarterly close from start to finish, ensure payments to corporate tax authorities and to the parent co. are submitted within deadlines, journal entries required by account, reconciliation of lead sheets by account used for internal and external audits, prepare internal financial statements and reporting package to parent company. Coordinate, prepare and manage the review engagement with external auditors at half year (1H).

**Annual responsibilities - **manage annual close from start to finish including journal entries required by account, reconciliation of lead sheets by account used for internal and external audits, prepare internal financial statements, prepare annual budget for sales and expenses, prepare annual forecast post budget within the parent co. deadline. Coordinate, prepare and manage the audit with external auditors. Prepare working papers for annual corporate tax returns (Federal, Provincial). Co-manage the inventory count with supply chain to ensure the precise quantities and values. Payroll tax reports to be completed and filed with CRA and MRQ. Manage the reports required for the annual general insurance renewal. Co-manage inventory count.

**Special Projects and Responsibilities**

Prepare various analytical reports as requested by the CFO, other senior management and by the Parent Company. Suggestions recommended by the Controller are super welcome: lead to more efficient processes, reduce risks and work in syntony with all other functional areas.

Manage Statistics Quebec and Statistics Canada surveys. Partner with CFO to take on responsibilities.

**Accounts Receivable**
- Learn AR process, how to issue an invoice, document process, company has no back-up.
- Ensure AR accounts are kept healthy. Print AR receipts from bank platform daily.
- Invoice approvals - verify unit yields to quotes and prices to final price lists.
- Supervise AR lead and function during CFO’s absence.

**Accounts Payable**
- Learn AP process, how to record invoices, document process, etc.
- Approve and release payments of approved invoices, digitally on bank platform. Prepare payments during AP Lead absence.
- Approve invoices: Raw materials, packaging, parts, services and G&A
- Update FX rate daily in ERP per Bank of Canada daily rate.
- Supervise AP Lead and function during CFO’s absence.
- Prepare cost analysis for various operations / costs to assist CFO to allow wise decisions.

**Inventory and Other Accounting Areas (Fix Assets, Intangible Assets, Accruals**
- Value report to be downloaded, analyzed monthly. Work with external WH supplier.
- Co-manage the inventory count at year-end.
- Assist as required.

**II MANAGEMENT ACCOUNTING AND IT SYSTEMS**
- Manage and lead upcoming projects to set-up revenue and margin by product category, followed by margin by product. Work with accounting team and parent company.
- Bios (Syteline, DWH, Board)
- ADP upgrade projects
- Labomar Reporting package
- Financials closing process and financials move to monthly
- Syteline introduction of POs for quality lab tests which will lead to another project and novelty that we should move to:

- Syteline sales quotation module to be implemented, not used today
- Syteline Standard Hours per job to be upgrade
- Other projects as required

**III PAYROLL AND ADMINISTRATIVE RESPONSIBILITIES**
- Progressively the below tasks will be transitioned to HR as the department is being built
- Co-manage the payroll process from start to finish. Prepare and post: payroll data and reports via ezLabor and ADP, timely on a bi-monthly. Prepare and post journal entries amongst the various cost and payment accoun

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