Assistant Manager, Medical Editing

2 months ago

Mississauga, Canada College of Family Physicians of Canada Full time

**About the CFPC**
- The College of Family Physicians of Canada (CFPC) is the professional organization that represents more than 43,000 members across the country. The College establishes the standards for and accredits postgraduate family medicine training in Canada's 17 medical schools. It reviews and certifies continuing professional development programs and materials that enable family physicians to meet certification and licensing requirements.
- The CFPC provides high-quality services, supports family medicine teaching and research, and advocates on behalf of the specialty of family medicine, family physicians, and the patients they serve.
** Our Mission**:Leading family medicine to improve the health of all people in Canada—by setting standards for education, certifying, and supporting family physicians, championing advocacy and research, and honouring the patient-physician relationship as being core to our profession.
- ** Our Vision**: Leading family medicine. Improving lives.
- ** Our Values**:Caring; Learning; Collaboration; Responsiveness; Respect; Integrity; and Commitment to Excellence.
- Position Title: Assistant Manager, Medical Editing
- Vacancy #: 2024-31
- Department: Canadian Family Physician
- Division: Member and External Relations
- Reports to: Managing Editor
- Classification: Management
- Status: Permanent Full-Time
- Full Time Equivalent: 1.0
- Salary Range: Min. $82,423.44 Mid. $103,029.36 Max. $123,635.04
- **Summary**
- The Assistant Manager, Medical Editing works with authors of scientific articles in English and French and edits manuscripts to produce flawless copy ready for publication in Canadian Family Physician. This position is also responsible for updating the department editing style guide. The Assistant Manager, Medical Editing attends all department meetings, including the weekly editorial look-ahead meeting and the monthly manuscript hanging committee meeting. The Assistant Manager, Medical Editing oversees the work of two Medical Manuscript Editors and acts as a backup to the Managing Editor in their absence
- Main responsibilities include but are not limited to:

- **Essential duties**:

- Edit scientific manuscripts_
- Communicate with physician authors; help them sort through clarity issues and inconsistencies within manuscripts
- Collect required elements for publication (e.g., permissions, tables, copyrights etc.) Write titles, subheadings and key points
- Format references and ensure they are in the correct order and are appropriate for the text in which they are cited
- Manage work of Medical Manuscript Editors and support Managing Editor_
- Act as back up for the Managing Editor, oversee the work of Medical Manuscript Editors
- Maintain and update the editorial style guide
- Attend meetings, including the weekly editorial look-ahead meeting and the monthly manuscript hanging committee meeting
- Provide leadership on special editorial initiatives and creative concepts for articles
- Copy editing and proofreading_
- Review manuscripts, check for mistakes or style inconsistencies
- Proofread and copy edit page and/or issue proofs, in French and English, ensuring text is error free, page numbers correspond to impositions, and all article elements (running heads, colours, etc.) are correct
- Communicate with authors_
- Prepare galley proofs, including a list of questions, to send to authors
- Ensure all questions about inconsistencies and errors are clearly written and easy to understand
- Discuss manuscript edits with authors, including Francophone authors. Oral and written proficiency in French is required when communicating with Francophone authors
- Track and insert authors' changes
- General management duties_
- Develop, provide input, and/or implement Policies and Procedures

**Supervisory duties**
- Implement staffing plans of the team/department_
- Implement adequate staffing levels for all direct reports to ensure service delivery and manage requests for time off in the CFPC Time Management System
- Set performance goals and project deadlines that align with CFPC vision, mission, strategic plan, and team/departmental priorities in consultation with the Director. Organize workflow, delegate work to employees, monitor and address issues with productivity or work quality, track progress, and provide constructive feedback and coaching
- Supervise direct reports and manage the performance of individuals through ongoing coaching, feedback, and development to motivate, engage and drive a high performing team
- Promote and model the highest level of service (internally and/or externally) and ensure that direct reports deliver a maximum level of service and satisfaction is achieved and maintained. Work quickly to resolve complaints
- Determine rewards and recognition within established policies and guidelines, both formal and informal, based on performance
- Serve as an appropriate communication link between employees and all levels of management ensuring tha

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