Accounts Clerk

**Job Brief**:
Responsible for general accounting duties including: data input, journal entries, reconciliation and report preparation.
- Employment Status:
**Permanent Full time**
- Union:
**CUPE 855 Inside**
- Open To:
**Internal/External Applicant(s)**
- Closing Date:
**26/06/23**
- Duration (if temporary):
**N/A**

Job Title **Accounts Clerk**

Wage $26.27 - $28.84 hourly (2023)

Reports To Program Supervisor

Department Human Services - Housing

Location Lindsay, ON

Hours Normal Working Hours 35 hours per week

Other General office environment. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements; attend meetings and events as required
- Analyze, input data, update, and review the general ledger of all account adjustments, as well as for related journal entries for the particular area (ie. Utility Billing, Tax Accounting, etc.)
- Provide information in response to requests from the public and provide information requiring varying degrees of research and personal contact relating to division invoices in both written and verbal forms. Keep accurate records of customer conversations for future reference
- Roll monthly rent, ensuring all rent calculations balance with JDE REM rent roll
- Sign and seal leases
- Enter and process requests for maintenance into computerized system
- Assist with all aspects of capital projects
- Prepare purchase orders for goods and services and distribute (Social Services Accounts Clerk also performs this task)
- Maintain and update Building Condition Assessment reports, including Asset Planner Software
- Maintain and update asbestos, mold and move out reports and documents
- Participate in the fan-out as part of the Emergency Plan
- Prepare, produce and balance various statistical and accounting reports
- Post payments, accruals, documents, etc. to various computer systems
- Update and maintain various lists, databases and reports to ensure accurate information for various purposes
- Maintain paper and electronic filing systems in compliance with records management and file standards policies, procedures and directives of the City of Kawartha Lakes, and may act as records liaison for the department
- Verify and input invoices ensuring accuracy, budget availability, and compliance to Corporate and Policy
- Prepare and produce system generated cheques and electronic fund transfer (EFT) disbursements, and manage and order related supplies
- Open and distribute incoming mail on a daily basis, including sending, receiving and distributing courier and mail packages
- Prepare bank deposits, oversee cash receipting and use of debit machines
- Manage, investigate and resolve current and inactive accounts
- Input payroll data and reconcile
- Review invoices, statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to applicable department
- Process in person account inquires and payments
- Prepare correspondence and letters in response to various customer service related situations
- Reconcile various accounts and other financial records on a weekly, monthly or quarterly basis
- Provide backup for other clerical positions in the office as required
- Occasional travel to various work locations is required to fulfill the job duties of the position
- Perform other related duties as assigned

**Skills/Education Required**
- Secondary School Diploma, with additional education related to accounting or municipal finance
- Minimum 2 years of related progressive experience, preferably in a municipal environment
- Ability to understand and interact sensitively, respectfully, and non-judgementally with people from diverse backgrounds with a wide range of needs and issues. This includes people experiencing poverty, mental illness, trauma, addictions, behavioural issues, cognitive impairment, disabilities, and interpersonal issues
- Working knowledge and understanding of municipal legislation in relation to the duties assigned
- Working knowledge of general accounting and banking functions
- Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion
- Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization
- Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands
- Excellent written communication skills with attention to detail and accuracy
- Excellent organizational and administrative skills with the ability to work independently and in a team environment
- Ability to demonstrate initiative consistently with commitment to quality improvement
- Demonstrated ability to understand and abide by municipal policies and procedures
- Demonst