Accommodations Project Manager

6 months ago

Dartmouth, Canada Halifax Regional Municipality Full time

**Job Posting**
- Reporting to the Team Lead, Accommodations & Tenant Services, the Accommodations Project Manager is responsible for planning and managing the delivery of accommodations projects within the Corporate Accommodations Program, in accordance with Corporate Accommodations Strategy. The Accommodations Project Manager will play a key customer service and relationship role to ensure accommodations projects are successfully delivered according to the program plan. The Accommodations Project Manager will manage tenant fit ups and staff accommodations within owned and leased facilities, direct project work and respond to customers’ needs by providing effective and economical project alternatives and solutions for their facility needs.**DUTIES AND RESPONSIBILITIES**:

- Responsible for comprehensive project delivery of concurrent projects including developing and negotiating scope definition, pre-design and detailed design, specification development, coordination of construction and renovation projects, and turnover to clients
- Develop and maintain the project schedules, identify dependencies and critical path, identify developing pressures that are potential risks or opportunities that could impact the multi-year program, including but not limited to budget constraints, resource allocation, etc.
- Lead strategic planning sessions with BU Client / Senior Management, provide supporting information and best practice knowledge. Conduct functional assessments with Senior Management and develop program requirements, while ensuring delivery meets corporate standards and capital budget
- Analyse client space requirements and functional assessments, and using knowledge, skills and best practices, recommend alternative solutions to meet client space requirements. Negotiate compromise between client expectations and approved space standards and balance the goals of reducing HRM’s real estate footprint and improving overall space functionality
- Manage project communications including development and distribution of audience appropriate project updates for Business Unit Clients, building tenants/occupants and other internal stakeholders
- Oversee management of internal and external service providers, consultants and contractors in the delivery of accommodations projects and coordinate all of the various activities required to complete the projects, ensuring projects are built to drawing specification. Process and approve all consultant and contractor change orders and invoices in accordance with contracts and project budgets
- Work closely with Capital Accounting and Procurement to ensure that all Corporate Policies are adhered, and the capital account is always accurate and up to date
- Accountable for overseeing move management activities including all pre-move planning and on-site activities during the move process and ensure proper close out including clean-up, post move surveys and debrief procedures. Ensure sensitive planning of relocations and installations, always minimizing disruption to employees
- Recommend and implement changes to the delivery of services through the Corporate Accommodations Program to ensure HRM processes are in alignment with industry best practices and Business Unit needs are continuously being met

**QUALIFICATIONS**

**Education and Experience**:

- Post-secondary diploma in Business Administration, Property/Facility Management, Construction Management, Engineering Technician/Technologist (Architectural, Industrial or Certified) or other related discipline is required.
- Minimum 5-7 years relevant experience in leading projects and teams, project management and delivery, contract management, and financial management of project budgets is required.
- PMP designation or other comparable Project Management certification preferred.
- Strong computer stills with MS Office suite including MS Project or similar Project Management software.

**Technical / Job Specific Knowledge and Abilities**:

- Strong working knowledge in project management, applied knowledge in project planning and execution;
- Strong planning and organizational skills;
- Strong writing skills; required to develop scope of work for RFP and Tender documents, business cases, project communications, approval and award reports;
- Knowledge and awareness of occupational health, safety and environmental regulations, statutes and practices;
- Ability to read and understand architectural drawings and construction tender sets would be considered an asset
- Demonstrated knowledge of process improvement and continuous improvement; business planning techniques, strategic planning; administration and budget development, preparation and control;
- Demonstrated knowledge of procurement methods;
- General knowledge of information technology systems such as work order systems and real estate and lease tracking systems.

**Security Clearance Requirements**: Applicants may be required to complete an employment security screening c

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