City Clerk
5 days ago
**Join **t**he City of Medicine Hat as **a**n** **Interim **City Clerk****
**Interim, **Full-time** (**potential for permanent** **employment**)**
In this role, reporting to the City Manager, this position is responsible for overseeing the City Clerk Department and ensuring the effective administration of municipal governance. Through your vision and influence, you will continue to evolve the business by creating an engaging, supportive, and collaborative environment while ensuring compliance with City policies, standard practices, and legislation. This role involves serving as the Municipal Secretary to City Council and various committees, managing the City's FOIP program, and directing the municipal election process.
**Your Key Responsibilities**:
- Recruit, lead, support, and supervise City Clerk Department employees.
- Prepare agenda, attend and record the minutes for all regular/special City Council meetings, and Administrative Committee meetings.
- Provide procedural advice and guidance to Council and Council Committees as a voting member of the Administrative Committee.
- Communicate Council decisions to interested parties.
- Maintain records, bylaws, agreements and other documents. Indirectly lead records management technical support staff. Acts as Returning Officer for elections and by-elections and referendums.
- Conducts City Census as required.
- Acts as FOIP Head for the municipality. Responsible for interpretation and administration of the Freedom of Information and Protection of Privacy Act.
- Review draft bylaws and policies, manage legislative processes, and consult on procedural matters while ensuring compliance with relevant Acts and Bylaws.
- Act as a Commissioner of Oaths, Chairperson of the Municipal Names Committee & Designated Officer/Clerk to the Assessment Review Board and Subdivision and Development Appeal Board
- Responsible for preparing and administering departmental budget.
- Respond to public inquiries and prepare correspondence on behalf of the council and CAO.
- Manage crisis communications and communicate Council decisions to relevant parties.
**What You Bring**:
- Strong leadership skills with the ability to develop team commitment and ensure accountability.
- Possess extensive knowledge of municipal government functions, legislation, and administrative law.
- A developed ability to identify objectives, set priorities, organize and establish procedures, and complete assignments with accuracy.
- Extensive knowledge of municipal government functions, legislation, and administrative law.
- Strong interpersonal skills to build effective working relationships with internal and external stakeholders while having the ability to maintain discretion in a confidential environment.
- Political astuteness, tactfulness, with a knowledge of municipal government processes and parliamentary procedure.
- Strong verbal and written communication skills.
- Excellent organizational skills, with the ability to multitask in a busy environment, a proven focus on service delivery, and a high level of attention to detail. Commitment to promoting a safe work environment.
**Qualifications**:
- Successful completion of a bachelor's degree in public administration, political science or related field from a recognized post-secondary institution.
- Ten (10) years' experience in Municipal Government Administration including five (5) years in a leadership capacity.
- Certified / Master Municipal Clerk, Local Government Administration Certificate or equivalent.
- An equivalent combination of management approved training and experience may be considered.
**Why join us?**
- Work/Life Balance: In Medicine Hat you'll find an exceptionally high quality of life... and a comparatively low cost of living. Here at the City of Medicine Hat, you'll be part of a workplace that's productive and engaged, and one that boasts a talented and diverse workforce.
- Make a difference: Contribute to the growth and development of our employees, fostering a culture of continuous learning and professional advancement.
- Collaborative environment: Work alongside passionate professionals dedicated to achieving excellence and driving positive change within the organization.
- Career growth opportunities: Access to ongoing training, development programs and advancement opportunities to support your professional growth and career aspirations.
- Competitive benefits package: Enjoy a comprehensive benefits package including competitive base salary, health, dental, retirement plans and more.
- Competitive rate of pay: Starting at $148,611/year.
- Relocation available.
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