Document Control Coordinator

6 days ago

Ottawa, Canada PCL Construction Full time

**The future you want is within reach.**

At PCL, your personal and professional growth is our passion. We're excited to help you discover what's next in your journey so you can build a legacy that you're proud of. With locations and projects across North America and beyond, exciting opportunities are waiting for you in dozens of cities. That’s why we’re always looking ahead, and not just for the next project or what’s next in our industry.

We’re also looking at what’s next for you and how we can help you build a career you’re proud of. At PCL, you will be part of the Estimating team that values innovation and unwavering commitment to being the industry leader; our greatest indicator of success.

As a **Document Control Coordinator** for our **Ottawa District**, you will contribute to our team by:
**Responsibilities**:

- Reviews documents and drawings for necessary data, enters appropriate data into the corresponding PCL document tracking system, and checks records for accuracy and completion.
- Ensures that all documents are filed electronically on the project computer network and that a record of these filings are recorded in the corresponding PCL document tracking system where applicable.
- Updates project and contract documents (drawings and specifications) as directed by the project team.
- Ensures that all required documentation is distributed to required stakeholders internally and externally.
- Assists in the preparation of project turnover materials including the generation of operations and maintenance manuals, assembly of all documents, and the organization and presentation of the materials.
- Ensures that all documents are properly submitted to all relevant stakeholders in compliance with contractual requirements and using mandated file transfer protocol (FTP) or document management system (DMS).
- Audits document log and project file, identifies document discrepancies, and expedites delivery of missing documents.
- Reports on status of document management process to project manager and drawing/document control supervisor. Assists with the design and implementation of solutions addressing document management issues.
- Liaises with the project team and external parties for verification and resolution of relevant project and contract documentation issues.
- Prioritizes tasks to meet the needs of the project team and their respective deadlines.

**Qualifications**:

- 3 years of document control experience or equivalent administrative experience
- Proficiency in Microsoft Office programs
- Knowledge/experience in the construction industry; understands terminology and processes
- Self-motivated with the competence to take initiative, has a willingness to learn new skills, and takes on additional responsibility
- Superior skills in editing and proofreading documents
- Professional verbal and written communication skills.
- Strong computer skills and ability to quickly learn PCL and client-specific software.
- Ability to perform routine tasks with a high level of accuracy.
- Ability to multitask and prioritize tasks with conflicting deadlines.
- Strong organizational skills and high level of detail orientation to maintain all necessary documentation and meet deadlines and requirements.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Together, we can build success and a better future. Let’s get started

**Employee Status**:Regular Full-Time

**Company**:PCL Constructors Canada Inc.

**Primary Location**:Ottawa, Ontario

**Job**:Document Control Coordinator

**Requisition**: 3583

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