Billing Specialist

6 days ago

Concord, Canada The Roni Group Full time

RESPONSIBILITIES
- Manages the full customer billing life cycle from invoice creation to payment receipt.
- Prepares timely/accurate invoices to customers working with program Managers in accordance with company policy, government regulations, and the requirements of the contract
- Reconciles unbilled balances to ensure timely billing of all amounts due.
- Communicate/Interact with clients and internal staff to ensure timely payment of invoices and resolve discrepancies
- Manages the status of customer accounts and balances and identifies inconsistencies.
- Update/maintain accounts receivable database along with reports, spreadsheets and files.
- Prepares thorough reports on billing activity with clear and reliable data.
- Receives records and posts payments (cash, check, credit card and ACH transactions) to customer accounts and correctly applies them to open invoices, in a timely, accurate manner.
- Validates and records invoice adjustments, including processing refunds when necessary
- Monitors customer account details for non-payments, delayed payments and other irregularities.
- Prepares monthly aging report and follows up on long outstanding balances.
- Maintains and updates customer records in Sage Construction and Real Estate Software
- Prepares credit memos and billing adjustments.
- Account Reconciliation and Business Metrics Tracking
- Maintains cash receipt journal, updates and reconciles subsidiary ledger to the general ledger
- Conducts collection phone calls to clients and customers to follow up past due accounts.
- Maintains clients and customers billing and account information in an organized manner.
- Supports internal, external customer and executive management requests for information.
- Prepare accurate and timely monthly invoices for FFP, T&M and Cost Reimbursable contracts through Sage
- Analyze Aged AR for delinquent payments and contact customers
- Assist Senior Management with various ad-hoc activities and reporting, as required
- Collects and reviews all cost/billing data for appropriate documentation and approval prior to preparing customer invoices
- Reconcile accounts within Sage accounting system
- Assists in monthly closings
- Performs other duties as assigned

**ESSENTIAL REQUIREMENTS and EXPERIENCE**:

- 3+ Years Billing experience with accounting functions
- High school or equivalent is required. Associates or Bachelor’s degree in Accounting or Finance is preferred
- Experience with Sage accounting software
- Detail-oriented with a strong work ethic
- Ability to verify mathematical accuracy of accounting documents
- Ability to multi task between business operations
- Well organized, motivated and ability to work independently and as a part of a team
- Ability to handle multiple projects and manage time and workload
- Ability to sort/file accounting documentation
- Must be able to pass a pre-employment background check
- Strong computer skills, especially Microsoft Excel (Pivot tables, V-Lookups, etc.)
- industry/civil engineering accounting experience a plus
- Excellent oral and written communication skills
- Excellent organizational skills and be able to work in a fast passed and fluid environment
- Must be focused on task and be able to meet daily and/or week goals and targets
- Detailed and process oriented with an ability to multi-task
- Ability to maintain confidential information
- Attention to detail and analytical thinking

Roni Group of Companies offers competitive salaries and benefits; including group medical insurance, paid time off, holidays, retirement and is an equal opportunity employer.

We thank all applicants for their interest; however only those selected for an interview will be contacted. Roni Group of Companies is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

**Salary**: Commensurate with education and experience

**Salary**: $60,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

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