Accounting Clerk

ACCOUNTING CLERK

Temporary Full-time - 35 Hours per Week

12 Month Position (1.0 FTE)

**Effective**: Immediately; End Date: June 16, 2023

Q ualifications

Successful completion of a post secondary accounting certificate program, including courses in Microsoft Office Software: Word and Excel.

A minimum of two years related job experience in a high volume accounts payable department.

Strong abilities working in a computerized environment with a good working knowledge of computerized accounting systems, Microsoft Office Software. Experience with Budgetary Accounting System considered an asset.

A good working knowledge of basic accounting concepts.

High level of organizational skills with attention to detail, while having the initiative to follow transactions through to completion.

Strong interpersonal skills with the ability to function effectively with staff, outside agencies, members of the public and others.

Strong written and verbal communication skills, as well as an excellent telephone manner.

Duties/Responsibilities

**Process invoices for payment including**:
Reconcile with purchase order and receiving documents

Review invoices, expense reports and other expense statements to ensure proper G/L account coding, approvals and supporting documents

Input invoices and expense reports into computerized accounting system

Preparation of spreadsheets for data import

Schedule and recommend invoices for payment according to the established payment terms

Prepare cheque register and printed cheque file and electronic funds transfers for approval and distribution

Maintain alphabetical file of paid invoices

Maintain and transfer paid invoice files at year-end

Review vendor statements and follow up on outstanding items

Liaise with vendors, research/follow-up with schools and board staff as required

Prepare on-line cheque files as required

General Ledger account reconciliations as assigned

Complete bank reconciliations including Canadian, US, EDC Fund and Trust Fund accounts

Prepare HST rebate returns monthly

Prepare journal entries for bank, HST, cash receipts, foreign exchange and monthly adjusting journal entries as required

Other duties as assigned

Enter manual purchase orders into accounting system during transition to on-line system

Print on-line purchase orders and receiving reports

Monitor open purchase order listing and close purchase orders when complete

Assist Coordinator of Purchasing Services in monitoring compliance to Purchasing Policy and Procedures

Maintain current knowledge of tenders and contracts in place to help facilitate processing of accurate and compliant purchase orders

Open and receive accounts payable mail

Sort and distribute mail to required departments

Photocopy, file and mail payment advices

File accounting printouts

Perform other related duties as assigned by the Accounting Supervisor.

**Applications must include**:
Cover Letter; and

Resume.

Equity, Diversity and Inclusion Statement

Accessibility and Accommodation Statement

We thank all applicants for their interest, however, only those considered for an interview will be contacted.