HR Assistant

Overview:
Reporting to the Director of Human Resources and supporting the entire HR Team, the Human Resources Assistant is required to provide a variety of administrative and human resources duties. It is imperative that the Human Resources Assistant provides exceptional customer service in a warm, welcome and inviting atmosphere for all associates

**Responsibilities**:

- Provide a warm and inviting atmosphere for all associates
- Ensure our external and internal customers are being provided with superior customer service
- A passion for excellent service and the organization’s vision
- Commitment to learning what our customers' needs and wants are
- Encourage mutual accountability in service and inspiring others
- Handle confidential and proprietary information on a daily basis
- Ensure that office inventory is maintained and order office supplies on a weekly basis
- Screen and forward inquiries to the appropriate HR team members
- Update organizational chart and company directory as required
- Order proxy cards and issue picture ID for all associates
- Assist with the “sign-on” process when required and directed by the Recruitment Specialist
- Assist associates with completion of Back Check forms and AGLC License Applications and Renewals
- Participate in at least one resort-wide committee
- Develop and continuously replenish areas for benefit forms, vacation forms, handbooks and other general HR documents and office supplies
- Attend weekly HR department meetings when possible, and act as recorder
- Sort, record and distribute all incoming and outgoing mail and other correspondence including keeping a log of all information
- Assist in the preparation of correspondence to associates (i.e. Attachments to paystubs)
- Responsible for creating and maintaining a database for invoices and PO system
- Responsible for recording and tracking of all associate certificates in Microsoft Dynamics GP.
- Add new associates to Microsoft Dynamics (GP), make changes as requested to associate cards in GP.
- Assist with benefits including but not limited to; add new associates online, make changes as requested by associates.
- Participate in weekly orientations, provide an overview of the company benefit plan and also be an alternate to deliver orientation if the Recruitment Specialist is unavailable.
- Coordinate HR team calendar including common room schedule
- Maintain the comprehensive administrative filing system consisting of the employment and confidential personnel files of 600 Casino associates
- Run various reports (AGLC License, ProServe, ProTect, Deal us In I & II, AML) from HRIS software to assist the HR team and assist with any tasks as assigned by the team
- Assist the Recruiter with copying of materials for Orientation and facilitate New Hire Orientation twice per month or as needed
- Tracking all internal referrals and ensuring the action forms are completed in a timely matter
- Assist with and attend job recruitment fairs as needed
- Office duties will include faxing, photocopying and filing
- To look out for the safety of yourself, co-workers and to follow all Health and Safety requirements in the workplace.
- Other duties as assigned

Qualifications:

- The incumbent will have successfully completed Grade 12
- Completion or near completion of an HR Certificate or Diploma
- Minimum 3-5 years HR or administrative experience in a fast-paced deadline driven environment
- Experience in the hospitality or gaming industry is an asset
- Must have experience with coordination of 600+ employee files
- Knowledge and experience working with an HRIS system including running reports
- Efficient with Microsoft Office, Excel and PowerPoint
- Efficient with Human Resources Information Systems
- Excellent interpersonal skills
- Self-starter, comfortable working both in a team environment and independently.

The Human Resources Office is located in a high-volume associate traffic area. The Human Resources Assistant must be able to work in a fast paced, highly demanding office environment. This position will require participation in the departments late shift rotation when needed.

**WE OFFER**
- ** **A competitive wage and excellent benefits.
- Shuttle service from West Edmonton location.
- All associates participate in our “Circle of Service” program which rewards and empowers individuals who provide outstanding customer service.
- An opportunity to work within a progressive, exciting team environment.
- An opportunity to work with a skilled Management team.