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Business Administrator

8 months ago

Surrey, Canada Fifth Avenue Real Estate Marketing Full time

ABOUT FIFTH AVENUE

Established in 1980, Fifth Avenue specializes in the marketing and sales of new residential communities for developers throughout BC. We are a market leader in key neighborhoods in suburban areas of the Fraser Valley.

Our expertise in residential housing includes master planned high-rise and low-rise condominiums, townhomes, single family, resort, and mixed-use communities.

Fifth Avenue’s mission/purpose is expressed in this simple phrase: Bringing People Home. This statement encompasses all we do:
From the Developer partner/Client perspective, this statement continues to be the driving force behind what we do. We provide advisory services and essential project planning and preparation and high-performance marketing and sales services. We collaborate with our Developer Clients/partners to sell at pace and optimal prices.

From the consumer perspective, it describes our ongoing role in connecting prospective new multifamily home buyers and their REALTOR® representation with the newest multifamily offerings in each of the more suburban markets we serve.

The Mission Statement also extends beyond our for-profit aims and includes our “Corporate sharing and giving”. It expresses our commitment to promoting positive social action and it extends our understanding of corporate responsibility. Thus, it is the mantra that forms the focus of sharing or charitable efforts directed towards family enrichment, and eradication of poverty and homelessness.

POSITION OVERVIEW

As the Business Administrative Assistant, you will be based out of the Fifth Avenue’s Head Office in Surrey, BC. This position requires the day to day administrative activities of the physical office in addition to potential marketing tasks, scheduling, filing, ordering, collaborating with various departments, and more. The Business Administrative Assistant will be responsible for performing a variety of these duties in accordance with standard policies and procedures relating to the Real Estate industry.

KEY RESPONSIBILITIES

The responsibilities of the Business Administrative Assistant include, but are not limited to:
Administrative Support:

- Assist in managing and organizing office operations, including filing and documentation as needed
- Prepare and distribute internal and external correspondence, memos, and reports as needed.
- Collect invoicing as required.
- Order couriers in/out - direct mail to correct staff members.

Calendar Management:

- Maintain and update executive and departmental calendars, ensuring accuracy and efficiency.
- Coordinate meeting logistics, including scheduling, room set up and catering

Communication:

- Serve as a point of contact for all clients/buyers/vendors.
- Collect deposits and document for sales staff.
- Draft, proofread, and edit documents, presentations, and other materials as required.

Office Operations:

- Order and maintain office supplies, ensuring office is stocked.
- Maintain Boardroom/kitchen open space cleanliness
- Coordinate with facilities management for maintenance and repairs, as needed.
- Assist with the setup and coordination of company events and meetings.
- Manage in home office IT support

Support to Management:

- Assist managers and executives with tasks, such as preparing presentations, reports, and meeting agendas.
- Take care of work-related expenses
- Schedule and coordinate internal/external meeting and travel arrangements for staff members.

QUALIFICATIONS
- Degree or Certificate in Business or Office Administration
- Minimum 1-year experience in an administrative role
- High proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
- High-level organizational skills including time management, scheduling, and task prioritization
- Customer-facing experience is an asset
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Must be detail and deadline oriented
- Problem solving abilities and a proactive approach to challenges
- Ability to work independently and as part of a team as required
- Fluency in written and oral English is an asset
- Experience in the Real Estate industry is an asset
- Experience with Click Up, Mailchimp, and Lasso is an asset

Pay: From $45,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: In person