Assistant CEO and Assistant Project Manager

2 weeks ago


Burnaby, Canada PolyCan Health Centre Full time

We are looking for an experienced Assistant CEO and Assistant Project Manager to supervise daily support operations of our health centre and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

**Responsibilities**:

- Plan and coordinate administrative procedures and systems to devise ways to streamline processes
- Recruit and train personnel and allocate responsibilities and office space.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation.
- Organize and supervise other office activities (renovations, event planning, etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments

**Requirements**:

- Proven experience as administration manager
- In-depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial and facilities management principles
- Proficient in MS Office and EMRs

An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- BSc/BA in business administration or relative field experience

Salary negotiate, Extended health benefits

**Benefits**:

- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift

Ability to commute/relocate:

- Burnaby, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Project management: 1 year (preferred)

Work Location: Hybrid remote in Burnaby, BC



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