Accounting Services Coordinator

3 weeks ago


Mission, Canada School District #75 (Mission) Full time

Career Opportunity

Accounting Services Coordinator with Mission Public Schools

Summary

Work is performed under the direction of the Director, Finance and Manager, Finance. Tasks are both technical and analytical in nature and range in complexity from intermediate to advanced. Close attention to detail, and independence of judgment, based on a sound understanding of district and departmental policies, and accounting principles, are required attributes. The job requires the development of procedures. Duties are often performed with mínimal supervision, with a responsibility to organize workflow to ensure deadlines are met. This position is also a key liaison between the schools and the board office with respect to school based financial training, guidance, and oversight.

**Duties include, but are not limited to**:
School district administrator for the KEV School Cash program (expert level knowledge); provide training and support to school staff

Develop School Cash training templates, procedures, and user guides

Maintain database information between School Cash and MyEd systems

Provide training, support, and supervision to school staff related to district financial processes and procedures, financial reporting, and budget management for school generated funds and school operating budgets

Lead pro-d day training sessions on financial systems and procedures for school staff

Respond to budget and financial procedure inquiries from department managers

Carry out school financial audits

Travel to school sites as required

Analyze monthly purchase card program transactions for irregularities and reasonableness

Process and track monthly facility lease invoices

Analyze union leave data and payroll recoverable costs for reasonableness, prepare monthly invoices to MTU, CUPE, and the Ministry of Education

Communicate with unions regarding cost recovery discrepancies or concerns

Process school district receipts and bank deposits

Process journal entries

Prepare and analyze balance sheet reconciliations

Analyze transactions and process quarterly GST claims to CRA

Prepare monthly district bank reconciliations

Review monthly school bank reconciliations

Coordinate, review, and prepare monthly payroll benefit remittances

Track and record details of Ministry of Education grants

Review and process transportation charge-outs

Review district and school donations, process tax receipts

Prepare and/or assist with financial reporting requirements for the Ministry of Education, CRA, Statistics Canada, and other federal and provincial government entities and stakeholders as required

Assist with budget preparation

Perform variance analysis and ad-hoc reporting/analysis requests as required

Perform year-end tasks as required, including preparation of audit working papers

Supervise school year-end process and assist school staff as required

Perform other related duties as may reasonably be expected of a person in this position

**Required Qualifications**:
Completion of grade 12

Successful completion of two years in a recognized accounting program, or equivalent combination of education and experience

A valid class 5 driver’s license

A clear criminal record review to be updated every five years

**Required Experience**:
Three years of relevant financial and accounting experience

Demonstrated experience with training non-financial staff on financial procedures

**Required Skills and Abilities**:
Superior attention to detail

Superior organizational skills

Superior interpersonal and communication skills, both oral and written

High degree of mental concentration/focus required for significant periods of time

Sound knowledge of office procedures and records management

Sound knowledge of computerized financial accounting systems

Demonstrated advanced Excel skills

Ability to interpret collective agreements regarding allowances and recoverable costs

Ability to perform accounts payable (Accounts Clerk role) if required

Ability to work effectively within deadlines and other time pressures

Ability to work co-operatively and collaboratively, and to maintain effective working relationships

**Preferred Skills and Abilities**:
Proficient in the use of Power School Atrieve

Proficient in the use of KEV School Cash administration and support

Working knowledge of standard school district operations, polices, and procedures

**NOTE**: A clear Criminal Record Review to be provided, and updated every five (5) years

**WAGE**: $33.80/hour

**Full Time**: 35 hrs/wk

Generous Benefit Package


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