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Budget Analyst

4 months ago

Toronto, Canada City of Toronto Full time

**Job ID**: 42533

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Fleet Services, Fleet Svcs Business Management

**Work Location**:843 Eastern Ave

**Job Type & Duration**:Full Time, Permanent Vacancy

**Hourly Rate and Wage Grade**:$42.83 - $46.93,

**Shift Information**: Mon-Fri, 35 hrs per week, Monday to Friday day shift

**Affiliation**: L79 Full-time

**Number of Positions Open**: 1

**Posting Period**: 27-NOV-2023 to 11-DEC-2023

**Job Functions**:

- Develops, prepares and maintains monthly budget variance and forecast reports in relation to Operating budgets for senior management of the Division.
- Creates spreadsheets and provides additional documentation to supplement the division's operating and capital budget submission
- Performs research and prepares budget and financial status reports.
- Develops and prepares financial statements to advise management on the financial status of various operating budget items, using information extracted from corporate and divisional accounting systems and databases.
- Researches and collects data for reporting the effectiveness and efficiency of Divisional / Unit programs based on performance measurement criteria.
- Prepares budget allotment schedules and takes necessary action to effect and maintain control of supplemental budget adjustments throughout the year.
- Liaises with staff of Finance, Payroll and the Budget Office, and assists in the preparation of financial reports and budget-related correspondence.
- Reviews all materials and purchase requisitions for availability of funds.
- Assists in the processing of subsidy requests and annual information returns.
- Tracks Capital Budget project progress, expenditures, commitments, completion status and year-end projections.
- Reviews Divisional financial statements for accuracy and completeness, determines accounts to be charged on all types of accounting documents, and liases with Finance staff in establishing new Divisional account code requirements.
- Monitors operating, capital and transition project accounts.
- Conducts cost benefit studies and financial research on divisional operations from concept to completion.
- Reviews and analyses payroll, telecommunication and fleet expenses, and generates appropriate timely management information reports.
- Creates, develops and maintains personnel payroll forecast system for inclusion in the Division's operating budget.
- Provides guidance to accounting clerks in the performance of their duties. Checks and verifies account codes, features of expense, prices, etc. on requisitions, disbursement vouchers and other accounting documents prepared by Divisional staff to ensure appropriate account codes are indicated and calculations are correct.
- Attends meetings with divisional senior management and Finance Department etc. to provide and clarify information and resolve issues.
- Reviews and updates current Divisional procedures as required to facilitate coordination of the division's budget submission, etc.

**Key Qualifications**:

- Possession of an accounting or business degree or other relevant discipline, or equivalent combination of education and/or related experience. A professional accounting designation is required.
- Extensive experience in accounting related functions such as variance analysis, expenditure monitoring and controlling, account reconciliation, project accounting and budgeting.
- Considerable experience and advanced skills in using Excel Spreadsheets to analyze financial data and prepare reports.
- Considerable experience using SAP in an accounting related function.
- Fleet management knowledge and experience would be an asset.

**You must also have**:

- Knowledge in accounts receivable, accounts payable, purchasing, general ledger and capital project accounting.
- Knowledge in Microsoft Office products such as Word, Excel, PowerPoint and/or other business systems.
- Ability to exercise discretion, judgement and work independently, with a high degree of initiative and creativity.
- Strong analytical and organizational skills and the ability to deploy these skills through participation on project teams to meet deliverables.
- Excellent communication, presentation and interpersonal skills, with the ability to interact with and communicate effectively at all levels of the organization, as well as with external partners.
- Knowledge of City of Toronto corporate financial control by-laws, policies, procedures and practices.
- Knowledge of generally accepted accounting principles, techniques and practices.
- Ability to work overtime as required.

**NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES**:
**Internal** Job Posting Portal.

**Equity, Diversity and Inclusion**

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

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