Accounting Assistant

5 months ago

Edmonton, Canada Fountain Tire Full time

Overview:
**Fountain Tire** is looking for a **Accounting Assistant **to join our Supply and Retread Finance team in our South Edmonton Corporate Head Office

**What do we offer?**
- Competitive compensation
- Policies and programs that support a balanced lifestyle, including flex days and an easy commute to our office located close to the Calgary Trail and Southside Anthony Henday
- Discounts for you and your family on tires, parts and services at all Fountain Tire locations

**Why work for Fountain Tire?**
- We are a Platinum Member of Canada’s Best Managed Companies
- We are one of the 10 largest independent tire dealers in North America, and recipient of many Customer Service and Best Business Awards
- We continually strive to expand our operations in existing markets, as well as new markets and currently, we have over 160 stores from BC through Ontario

The **Accounting Assistant** will perform reconciliations and accounts payable processing and provide accounting assistance to Fountain Tire Supply and Retread plants. To ensure financial statement accuracy and compliance with established accounting standards and procedures by properly recording payable, warranty and other reconciling transactions.

**Main duties and responsibilities are**:
**_ Accounts Payable:_**
- On a daily basis, record payables for distribution centres efficiently and accurately, ensuring that vendors are paid on time, discounts are taken according to company policy and established internal control procedures are followed.
- Provide weekly reporting on the outstanding items on the accrued purchase report for assigned vendors that includes the date the items clear and/or any extenuating circumstances that need to be resolved for the next reporting period.
- Review vendor statements and reconcile vendor accounts for distribution centres and retread plants as assigned, with subsequent investigation and follow-up with Supply or retread plants to get resolution (record reconciling entries.)

**_ Warranty Accounting:_**
- Post Goodyear and other vendor warranty payments received and making any adjusting accounting entries to keep the warranty AR and Goodyear AP accounts accurate and up to date every month.
- Provide support to Supply Warranty Coordinator in ensuring that stores receive their warranty credits.
- Communicate warranty charge-backs to stores, and act as liaison to explain to stores when and how their warranty credits are received.
- Perform warranty reporting, as required, in terms of stats regarding claims and the aging of outstanding claims, and adjusting the warranty receivable monthly based on outstanding claims.

**_ Financial Reporting:_**
- Assist with month end by performing regularly assigned tasks to ensure financial reporting commitments per service level agreement are met.
- Provide assistance to other accounting associates by performing year end and budget cycle tasks, as assigned by the manager.

**_ Administration and Technology:_**
- Complete the scanning of Accounts Payable documents on a timely basis (eg. Authorized invoices, packing slips and p.o.’s) as required to create a documented record of entries which can be used to confirm internal controls are working and to assist in reconciliation and research of inventory and expenses.
- Respond to Fountain Tire associates, Auditors, Vendors with inquiries and duties as requested.
- Review and document business processes and make recommendations on areas for improvement.
- Remain current with business processes by testing improvements and providing feedback.
- Coordinate with the Products and Pricing and I.S. teams to perform annual review of pricing thresholds for 3 way match in DAX by liaising with marketing team and providing updated file to I.S. to change pre-set thresholds on items, when necessary.

**_ Other:_**
- Work with other accounting groups to complete special projects, and as part of a staff development plan.
- Participate in all safety initiatives, as required or assigned, to guarantee safety at Fountain Tire.
- Other duties as assigned by manager.

**The most important experience, knowledge, skills and abilities required in this role**:

- College Diploma with a major in Accounting and one year of experience in an office setting; a combination of education and experience may be considered.
- Microsoft Dynamics AX experience considered an asset
- Proficiency with Microsoft Office (Word, Excel, Outlook) software
- Proven ability to develop and maintain effective relationships with various levels within the organization; this includes excellent communication and interpersonal skills.
- Strong organizational and time management skills in order to effectively manage multiple priorities and competing demands within tight deadlines.
- Solid analytical skills in order to perform independent analysis with attention to detail.
- Demonstrated initiative in recognizing opportunities for improvement and efficiency.
- Demonstrated ability to work within

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