International School Assistant

2 months ago

Saanichton, Canada School District #63 (Saanich) Full time

District Overview

Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.

Current Shift: 9:30am
- 1:30pm Monday to Friday

Hours may be flexible depending on the needs of the school

10 months per year while regular classes are in session

Pay Rate: $25.66

POSITION

International School Assistant

SUMMARY

Under minimum supervision of the Office Supervisor, performs general office duties.

DUTIES

Assists in the organizing and promotion of various monthly activities as required including, new student orientations, farewells, dances, field trips, monthly luncheons. Books and orders food, designs event layout, decorating and cleaning up, prepares gifts and participates in distribution at farewells/banquets.

Participates in special events for both SISP and School Activities as required

Assists International Advisors and SISP office, including Homestay Coordinator

Handles and copies Passports and study permits for student files

Coordinates personal and confidential government documentation for International students such as study permit renewals and visa renewals

Collects payments for SISP events, study permit renewals and visa renewals

Acts as the front line for students and assists in problem solving student issues as they arise and consults Advisors

Answers and troubleshoots inquiries or takes messages by telephone and in person

Liaises with the Student Information Systems Coordinator to ensure demographic information is accurate in the Student Information System (SIS) and prepares and distributes attendance reports

Assisting Advisors in creating the agendas for weekly meetings and monthly student luncheons

Attends and participates in meetings and student luncheons

Types documents, reports and correspondence

Organizes filing system

Follows up on records for textbooks, library books, locker assignments etc. and invoices for outstanding fees

Receives, sends and distributes mail

Transports international students as required

Updates website coordinator on all international information

Chaperones SISP events and school activities as required

Assists with the photo collection and preparation of slide shows for farewell ceremonies of students during the year and prepares a slideshow for farewell ceremony

Coordinates student departures, including requests for school documents
- Performs other assigned duties that are within the area of knowledge and skills required by

the job description.

QUALIFICATIONS

Grade 12

Certificate in Office Administration

One year related experience

Minimum word processing speed 50 W.P.M.

Working knowledge of general office procedures

Working knowledge of basic computer software and hardware

Understanding of district and school policies and procedures
- Or an equivalent combination of training and experience

DESIRABLE SKILLS

Effective communication skills

Ability to work independently or as part of a team

Ability to maintain confidentiality of sensitive information as it relates to school operations and student information

Willingness or interest in working with students from a variety of cultural backgrounds

Familiarity with school database

To Apply

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