Current jobs related to Receptionist - Shubenacadie - Mi’kmaw Family & Children’s Services of Nova Scotia

**Employment Opportunity**

**Title**:Receptionist
**Status of employment**:Part-time (20 hours), Permanent
**Office Location**:Shubenacadie, NS

**Position Summary**:
As a member of the administrative team, the Receptionist is responsible for managing the front desk. The Receptionist performs a variety of administrative tasks including but not limited to greeting visitors, handling incoming mail, directing inquiries, or scheduling meetings to ensure the smooth day-to-day functioning of the office.

**Key Responsibilities**:
We are looking for a professional, reliable, and extremely organized individual able to multitask. The successful individual will be responsible for all administrative tasks including but not limited to:

- Answer multi-line telephone, greet visitors, and direct appropriately
- Receiving, distributing, and delivering mail and courier on a timely basis
- Photocopy and collate materials, scan documents when requested, and convert documents to alternate formats
- Check incoming faxes and distribute them accordingly
- Post notices and maintain bulletin boards
- Manage phone list ensuring it is up to date and distribute as required
- Maintain and update inventory records for assessment/treatment materials and equipment
- Record room reservation bookings and resolve conflicts. Prepare sign-up sheets/calendars for meeting rooms
- Taking and distributing messages
- Maintain cleanliness of the reception area
- Operating office equipment
- Managing and maintaining files
- Maintaining visitor logs
- Maintain security by following procedures and monitoring the logbook

**Qualifications**:

- High school diploma or equivalent
- Previous work experience as a receptionist
- The ability to speak Mi'kmaw is considered a key asset
- Excellent organizational skills with a proven ability to prioritize competing priorities
- Exceptional oral and written communication skills
- Ability to work independently in a fast-paced highly confidential environment
- Excellent proficiency in Microsoft Office as well as familiarity with Outlook
- A valid driver's license, and access to a reliable vehicle

**Classification Range**: CL13(1) - CL13(5)

**What We Offer**:
Based on the employment status, we offer a wide range of benefits such as:

- Comprehensive health and dental benefits package
- Defined contribution pension plan
- Three (3) weeks' vacation to start
- Paid time off for Christmas office closure
- Employee and Family Assistance Program
- General Illness (Short and Long Term)
- On-site parking

**Schedule**:

- Monday to Friday (TBD) **Work Location**: In person

**Submit Cover Letter and Resume to**:
**INTERVIEWS MAY TAKE PLACE DURING THE POSTING PERIOD**

**Deadline for Applications: Friday, July 21**th**, 2023**
- All aspects of employment including the decision to hire, promote, or discharge, will be based on competence, performance, and operational need. Offer of employment is conditional upon completion of all applicable background checks and confirmation of credentials. We thank all applicants for their interest, however, only those selected for an interview will be contacted._
- Qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preferences Policy of the Canadian Human Rights Commission._