Director's Assistant

2 weeks ago

Sherwood Park, Canada Strathcona County Full time

Reporting to the Transit Department Director, this position is responsible for providing leadership and coordination for the day-to-day operation of the Director’s office. The position provides senior administrative support by coordinating department assignments and requests; reviewing and assessing correspondence; compiling and summarizing background information; and coaching and leading other administrative staff.

This position liaises with all levels of the organization to ensure the department meets corporate and departmental expectations, timelines, standards, policies, procedures, and guidelines regarding communications and paperwork, in a well-organized, effective, and responsive approach.

**Responsibilities**:

- Manage the Director’s schedule including coordinating meetings, preparing meeting materials and logistics
- Draft meeting agendas, record, transcribe, distribute meeting minutes; ensure outstanding action items list is kept up-to-date for internal and external meetings and committees. Draft resulting correspondence on Director’s behalf
- Liaise with Senior Administration and Executive Assistants to coordinate Council reports, Executive Team issue briefs and Senior Leadership Team issue briefs.
- Review Council meeting agendas, minutes, action sheets and outstanding Councillor inquiries to ensure action items related to the department are handled promptly and in accordance with corporate and division guidelines
- Provide budget and financial reporting support including entering and overseeing purchase orders (PO’s), monitoring expenditures, summarizing financial activity and conducting basic analysis of information
- Responsible for managing and maintaining electronic department records in SharePoint
- Coordinate leadership team meetings, including scheduling, agendas, minutes and follow
- up items
- Provide leadership, advice, mentorship and support to the administrative team
- Lead department administrative team meetings and projects
- FOIP Contact for processing FOIP requests and other access to information inquiries
- Coordinate and influence office support functions to ensure effective and efficient day to day office operations Assist with other necessary administrative duties as required by the department

**Qualifications and Skills**:

- Office administration diploma/certificate from an accredited program/institution with five (5) years of related experience in a senior administrative capacity supporting manager, director, or executives
- Demonstrates excellent initiative and personal judgement to provide effective support to the Director
- High level of organizational and administrative skills
- Ability to multi-task and adapt to changing priorities while working under pressure to meet deadlines
- Extensive knowledge of relevant computer programs such as Share Point, Microsoft O365 suite, eScribe and Adobe
- Exceptional interpersonal, communication, and customer service skills with the ability to communicate verbally and in writing, in a positive and professional manner with a diverse group of external and internal customers
- Ability to analyze, problem solve and manage multiple tasks under tight deadlines with frequent interruptions
- Ability to work with mínimal supervision and within a team environment
- Ability to recognize and deal with matters of a confidential nature in a discrete and professional manner Sound leadership skills to motivate and direct staff while maintaining a professional, positive image

**Who we are:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

**Why Join Strathcona County**:(depending on position)
- Competitive salary and comprehensive benefits package, which includes:

- Extended health and dental coverage
- Health and wellness spending account
- Life and disability insurance and critical illness programs
- Retirement and pension programs
- Paid and unpaid leave programs
- Earned day off program
- Employee and family assistance program
- Commitment to employee development, through internal and external training and development opportunities. Well-being programs and a safety culture focused on physical and psychological health in the workplace.

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

  • Bus Driver

    6 days ago

    Sherwood Park, Canada Kids & Company Full time

    **Bus driver will need an S endorsement** **JOB SUMMARY** - Reporting to the Area Director, acts as an integral member of the Kids & Company team to assist in the overall management of transporting children safely to and from a Kids & Company Centre. The overall mission of Kids & Company is to provide the highest quality primary and back up childcare...

  • administrative assistant

    Found in: Talent CA 2 C2 - 1 week ago

    Sherwood Park, Canada S. Ram Foods Incorporated Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain inventoryGreet people and...

  • administrative assistant

    Found in: Talent CA 2 C2 - 2 weeks ago

    Sherwood Park, Canada S. Ram Foods Incorporated Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data, statistics and other informationOrder office supplies and maintain...

  • Server Assistant

    Found in: Adzuna CA C2 - 5 days ago

    Sherwood Park, AB, T8H 2N4, Edmonton, Canada L'OCA Full time

    Job Description:Anticipated Start Date: March 18, 2024Join the L’OCA Quality Market Team as a Server Assistant!Do you have a flair for hospitality? A passion for excellent service? Come be a part of our dynamic dining experience at L’OCA Quality Market!About Us: At L’OCA Quality Market, we champion the principles of Quality, Scratch, Theatre, Service,...

  • Facilities Foreman

    6 days ago

    Sherwood Park, Canada Elk Island Public Schools Full time

    REPOSTED* Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,500 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the...

  • Live-in Caregiver to Assist An Individual with

    2 weeks ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Live-In Caregiver to Assist an Individual with Cerebral Palsy (S6)**_ - **Location: Sherwood Park**_ - **Days: Monday-Saturday (Sunday off)**_ - **Hours: Monday-Friday 6:30am-8:00am & 3:00pm-9:30pm**_ - **Saturday 8:00am-11:00am**_ - **Rate of Pay: $3,000/month**_ - _Duties include but are not limited to mechanical transfers (ceiling...

  • Live-in Caregiver to Assist An Individual with

    3 weeks ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Live-In Caregiver to Assist an Individual with Cerebral Palsy (S6)**_ - **Location**:_Sherwood Park_ - **Days**:_Monday-Saturday (Sunday off)_ - **Hours**:_Monday-Friday 6:30am-8:00am & 3:00pm-9:30pm_ - Saturday 8:00am-11:00am_ - **Rate of Pay: $3,000/month**_ - _Duties include but are not limited to mechanical transfers (ceiling track...

  • Weekend Caregiver to Assist An Individual with Ms

    2 weeks ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Weekend caregiver to Assist an Individual with MS (S32)**_ - **Location**_: _**Sherwood Park**_ - **Hours/Days**:_ - Saturday/Sunday 11:00am-9:00pm_ - **Shifts will be 9:00am-9:00pm for the month of July only**_ - **Job Description**_: Duties include but are not limited to assisting with AM/PM personal care, AM/PM care, manual transfers...

  • Caregiver to Assist An Individual with Ms

    5 days ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Caregiver to assist an Individual with MS (S29)**_ - **Location**_: _**Sherwood Park**_ - **Days/Hours**:_ - Wednesday, Thursday, Friday 11:00am-9:00pm_ - Saturday & Sunday 6:00pm-9:00pm_ - **Job Description**_: Duties include but are not limited to assisting with personal care (bathing, dressing), manual transfers (weight bearing),...

  • Part-time Caregiver to Assist An Individual with Ms

    4 days ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Part-Time Caregiver to Assist an Individual with MS (S39)**_ - **Location**_: _**Sherwood Park**_ - **Days: 2 days per week (flexible: to be discussed with employer)**_ - **Hours: 11:00am-9:00pm (two breaks included)**_ - **Job Description**_: Duties include but are not limited to providing mobility assistance, personal care assistance,...

  • Two Caregivers to Assist An Individual with Ms

    6 days ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking Two Caregivers to Assist an Individual with MS (S32)**_ - **Location**_: _**Sherwood Park**_ - **Hours/Days**:_ - Monday-Friday 11:00am-9:00pm_ - Saturday/Sunday 11:00am-9:00pm_ - **Shifts will be 9:00am-9:00pm for the month of July only**_ - **Job Description**_: Duties include but are not limited to assisting with AM/PM personal care,...

  • Evening Caregiver to Assist An Individual with Ms

    2 weeks ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking an Evening Caregiver to Assist an Individual with MS (S22)**_ - **Location: 15 Minutes East of Sherwood Park**_ - **Days: 3 evenings per week (flexible: to be discussed with employer)**_ - **Hours: 6:00pm-9:00pm**_ - **Rate of Pay: $20.00 per hour**_ - **Job Description**_: Duties include but are not limited to personal care, feeding...

  • Two Caregivers to Assist An Individual with Ms

    4 days ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking Two Caregivers to Assist an Individual with MS (S32)**_ - **Location**_: _**Sherwood Park**_ - **Days**:_ - Monday-Friday_ - Saturday & Sunday_ - **Hours**:_ _20-40 hours per week (flexible: to be discussed with employer)_ - **Job Description**_: Duties include but are not limited to assisting with AM/PM routine, personal care (bathing,...

  • Two Caregivers to Assist An Individual with Ms

    22 hours ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a Weekend caregiver to Assist an Individual with MS (S32)**_ - **Location**_: _**Sherwood Park**_ - **Hours/Days available**:_ - **Wednesday-Sunday **_11:00am-9:00pm_ - **Saturday/Sunday**_ _11:00am-9:00pm_ - **Shifts will be 9:00am-9:00pm for the month of July only**_ - **Job Description**_: Duties include but are not limited to assisting...

  • Youth Program Coordinator

    5 days ago

    Sherwood Park, Canada Boys & Girls Club of Strathcona County Full time

    Reporting to the Director of Youth Programs, this position will be responsible for overseeing the day-to-day supervision and facilitation of all youth programs and directives within BGC Strathcona County. This position will also be responsible for the direct implementation of all youth programs, BGC directives and any associated requirements as directed by...

  • Medical Office Assistant

    4 days ago

    Sherwood Park, Canada Phoenix Chiropractic & Wellness Full time

    Phoenix Chiropractic & Wellness is looking for a Part-Time Medical Office Assistant to join our team! “Our clinic is an access point for true wellness — a place to go when you have a readiness for change, a willingness to shift, and an openness for inspirational transformation.” **Skills Required**: - Ability to work in a fast-paces work...

  • Part Time Caregiver to Assist An Individual with Ms

    4 days ago

    Sherwood Park, Canada Residential Aide Placement Service (RAPS) Full time

    _**RAPS is Seeking a part time caregiver to assist an individual with MS (E28)**_ - **Location**_: _**15 minutes East of Sherwood Park**_ - **Days 1-2 evenings a week *Flexible with days**_ - **Hours: 7pm-10pm**_ - **Job Description**_: Duties include but are not limited to: _Duties include but are not limited to: _personal care (dressing assistance), meal...

  • Server Assistant

    Found in: beBee jobs CA - 2 weeks ago

    Sherwood Park, Alberta, Canada L'OCA Full time

    Job Description:Anticipated Start Date: March 18, 2024Join the L'OCA Quality Market Team as a Server AssistantDo you have a flair for hospitality? A passion for excellent service? Come be a part of our dynamic dining experience at L'OCA Quality MarketAbout Us: At L'OCA Quality Market, we champion the principles of Quality, Scratch, Theatre, Service, and...

  • Cashier Assistant

    5 days ago

    Sherwood Park, Canada L'OCA Full time

    **Job Description**: **L’OCA Quality Market: Join the Vibrant Cashier Assistant Dream Team!** **Why Join Us?** At L’OCA Quality Market, we don’t just process transactions, we create positive and memorable experiences! From the light chatter with a regular to assisting a first-timer, you are the heartbeat that keeps our store alive. We value teamwork,...

  • Server (Oro)

    Found in: Adzuna CA C2 - 5 days ago

    Sherwood Park, AB, T8H 2N4, Edmonton, Canada L'OCA Full time

    Job Description:Join Our L’OCA Quality Market Team as a Server!Do youThrive in bustling environments where each day brings new experiences?Believe in serving with a smile, making someone's day brighter with your presence?Value the importance of teamwork, communication, and genuine service?If YES, we're looking for someone like YOU!Why Join L’OCA...