Commercial Contract Admin Specialist

1 week ago


Victoria, Canada South Island Mechanical Ltd. Full time

We are seeking a **Commercial Contract Admin Specialist** to become a part of our team You will provide overall support to all of our commercial account clients' business needs.

**Responsibilities**:

- Prepare new maintenance proposals; create checklists for approved proposals.
- Liaise with property management and contract clients; book service calls, follow ups, assess issues, ensure effective communication and that all needs are taken care of.
- Booking maintenance and service calls; invoicing for contract customers
- Preparing maintenance reports
- Maintain client files
- Networking; building strong customer relationships

**Qualifications**:

- Excel in customer service
- Knowledge of Mac/Apple
- Understanding of HVAC terminology (an asset)
- Knowledge of Google Apps; Google Drive/Gmail/Keep etc.
- Computer savvy
- Excellent written and verbal communication skills
- Deadline and detail-oriented
- Organization skills
- 5+ years in an office environment

**Who are we? **We are a local, quickly growing HVAC/R Service & Installation company, currently with a staff of 19. We encourage a fun, positive, supportive and respectful workplace. We offer a pretty awesome work environment with even more awesome co-workers and great benefits We are looking to hire an EXECUTIVE CONTRACT WIZARD (aka. Commercial Contract Admin Specialist) to our team.

**Who are you?** Your attention to detail is one of your strongest skills, with your natural ability to multitask a varied workload with your superhero organizational abilities. Your personality is courteous, approachable, friendly & professional, as you would be the primary point of contact representing SIM Ltd. for our Commercial Contract Customers. You are dependable, reliable, ambitious and have a strong work ethic.

**HOURS**: Permanent, Full-time, Monday-Friday, 8 hour workday.

**HARD SKILLS**: Knowledge of Mac/Apple, understanding of HVAC terms & equipment, Jobber, Google Apps, Gmail, Typing Speed 55+ words/min, administrative functions, Customer Service

**SOFT SKILLS**: Detail-oriented, Organized, Friendly, reliable, able to multi-task in a fast-paced environment, dependable, able to work independently

If this sounds like a great fit for you and you have the necessary skills, we want to hear from you

**Job Types**: Full-time, Permanent

**Salary**: $58,000.00-$63,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person



  • Victoria, Canada South Island Mechanical Ltd. Full time

    We are seeking a **Commercial Accounts Contract Specialist** to become a part of our team! You will provide overall support to all of our commercial account clients' business needs. **Responsibilities**: - Prepare new maintenance proposals; create checklists for approved proposals. - Liaise with property management and contract clients; book service calls,...


  • Victoria, Canada South Island Mechanical Ltd. Full time

    We are seeking a **Commercial Accounts Contract Specialist** to become a part of our team! You will provide overall support to all of our commercial account clients' business needs. **Responsibilities**: - Prepare new maintenance proposals; create checklists for approved proposals. - Liaise with property management and contract clients; book service calls,...


  • Victoria, British Columbia, Canada Victoria Shipyards Full time

    Project Contract Specialist - VISSC:The Project Contract Specialist - VISSC is responsible for the execution of contract change management processes during extended docking work periods, transition docking work periods, short work periods, maintenance, and miscellaneous submarine repair.The VISSC Project Contract Specialist requires an extensive contract,...


  • Victoria, Canada Victoria Shipyards Full time

    **Project Contract Specialist - VISSC**: The Project Contract Specialist - VISSC is responsible for the execution of contract change management processes during extended docking work periods, transition docking work periods, short work periods, maintenance, and miscellaneous submarine repair. The VISSC Project Contract Specialist requires an extensive...


  • Victoria, Canada Acera Insurance Services Ltd. Full time

    We put our people first. As an employer of choice, Acera Insurance, formerly Megson FitzPatrick Insurance, offers an outstanding workplace and employee culture that creates valuable opportunities for all employees._ - Our people are:_ - _ Encouraged to challenge the status quo and never stop learning in their commitment to excellence._ - _ Empowered with a...


  • Victoria, Canada British Columbia Investment Management Corporation (BCI) Full time

    Closing Date: Open Until Filled Join BCI as a Vendor & Contract Management Specialist in Victoria, BC, and work for one of Canada's largest institutional investors. In this fast-paced role, your attention to detail and adaptability will be essential. You will focus on improving operations, managing vendor relationships, and ensuring efficient contract...


  • Victoria, Canada BC Pension Corporation Full time

    **Procurement Contract Specialist** **Job Type** **Location** Regular full time Victoria, BC Canada **Competition** **Union/Excluded** PC24:47578 BCGEU **Salary Range** **Criminal Record Check** $76,071.18 to $86,658.48 per annum Required **Classification** **Closing Date** Administrative Officer R24 June 18, 2024 **Additional** An...


  • Victoria, Canada BC Pension Corporation Full time

    **Procurement Contract Specialist** **Job Type** **Location** Regular full time Victoria, BC Canada **Competition** **Union/Excluded** PC24:47567 BCGEU **Salary Range** **Criminal Record Check** $73,855.42 to $84,134.34 per annum Required **Classification** **Closing Date** Administrative Officer R24 April 9, 2024 **Additional** An...


  • Victoria, British Columbia, Canada Acera Insurance Services Ltd. Full time

    We put our people first. As an employer of choice, Acera Insurance, formerly Megson FitzPatrick Insurance, offers an outstanding workplace and employee culture that creates valuable opportunities for all employees._ Our people are:_- _ Encouraged to challenge the status quo and never stop learning in their commitment to excellence._- _ Empowered with a sense...


  • Victoria, British Columbia, Canada BC Pension Corporation Full time

    Procurement Contract SpecialistJob TypeLocationRegular full timeVictoria, BC CanadaCompetitionUnion/ExcludedPC24:47578BCGEUSalary RangeCriminal Record Check$76,071.18 to $86,658.48 per annumRequiredClassificationClosing DateAdministrative Officer R24June 18, 2024AdditionalAn eligibility list to fill future vacancies may be established.Why choose us?:There is...


  • Victoria, British Columbia, Canada BC Pension Corporation Full time

    Procurement Contract SpecialistJob TypeLocationRegular full timeVictoria, BC CanadaCompetitionUnion/ExcludedPC24:47567BCGEUSalary RangeCriminal Record Check$73,855.42 to $84,134.34 per annumRequiredClassificationClosing DateAdministrative Officer R24April 9, 2024AdditionalAn eligibility list to fill future vacancies may be established.Why choose us?:There is...


  • Victoria, Canada BCI Full time

    Closing Date: Open Until FilledJoin BCI as a Vendor & Contract Management Specialist in Victoria, BC, and work for one of Canada's largest institutional investors. In this fast-paced role, your attention to detail and adaptability will be essential. You will focus on improving operations, managing vendor relationships, and ensuring efficient contract...


  • Victoria, Canada Seafirst Insurance Full time

    **Commercial Lines Underwriter** SeaFirst Insurance Brokers are insurance specialists. Our rapidly growing company has been providing our clients with the finest in general insurance services for over 40 years and are proud to be the largest general insurance brokers on the Saanich Peninsula, with offices in Brentwood Bay, Saanichton, Sidney, Salt Spring...

  • Contract Administrator

    10 hours ago


    Victoria, Canada TalentSphere Full time

    Contract Administrator - Intermediate or Senior Victoria, British Columbia $80k - $100k + benefits, bonus, RRSP Hybrid Work Model Architecture and Design Firm OUR CLIENT We are proud to be partnering with an award-winning and busy Architecture and Design firm in Victoria as they are currently looking for a talented individual to work in the role of a...


  • Victoria, Canada Coast Capital Savings Full time

    As a member-owned cooperative, we’re helping our members with their real goals and real challenges so they can live the real life they want. It’s what we’ve been doing for over 80 years, and it’s why today we stand almost 600,000 members strong. Plus, we invest 10% of our budgeted profits back into our community - almost $90 million since 2000 alone...


  • Victoria, British Columbia, Canada TalentSphere Staffing Solutions Full time

    Contract Administrator - Intermediate or SeniorVictoria, British Columbia$80k - $100k + benefits, bonus, RRSPHybrid Work ModelArchitecture and Design FirmOUR CLIENTWe are proud to be partnering with an award-winning and busy Architecture and Design firm in Victoria as they are currently looking for a talented individual to work in the role of a Contract...

  • Contract Administrator

    10 hours ago


    Victoria, Canada TalentSphere Staffing Solutions Full time

    Contract Administrator - Intermediate or Senior Victoria, British Columbia $80k - $100k + benefits, bonus, RRSP Hybrid Work Model Architecture and Design Firm OUR CLIENT We are proud to be partnering with an award-winning and busy Architecture and Design firm in Victoria as they are currently looking for a talented individual to work in the role of a...


  • Victoria, British Columbia, Canada Coast Capital Savings Full time

    As a member-owned cooperative, we're helping our members with their real goals and real challenges so they can live the real life they want. It's what we've been doing for over 80 years, and it's why today we stand almost 600,000 members strong. Plus, we invest 10% of our budgeted profits back into our community - almost $90 million since 2000 alone -...


  • Victoria, Canada True Training Full time

    We are currently seeking an experienced Administrative Assistant / Communications Specialist / Receptionist to join our growing team of TrueTraining and TalosTech.ca. The company is B2G (business to government), providing a variety of services and goods to the governments in Canada (municipal, provincial, and federal), with this role being focused on...

  • Admn o 24r

    3 weeks ago


    Victoria, Canada BC Public Service Full time

    Posting Title- ADMN O 24R - Procurement Contract Specialist- Position Classification- Administrative Officer R24- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $76,071.18 to $86,658.48 per annum- Close Date- 6/18/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service ->...