Court Administration Clerk

1 week ago

Barrie, Canada City of Barrie Full time

**Posted**:Tuesday, March 19, 2024**

**Job Number**:PC**-24-18**

**Job Type**:Permanent** Full-time, Union**

**Position Closing Date**:Tuesday, April 2, 2024 at 11:59pm**

**Choose Barrie**

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

**The Opportunity**

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).

The Court Administration Clerk (CAC) is responsible to ensure processes regarding the administration of the Provincial Offences Courts are properly followed, legislated time frames are strictly adhered to and the integrity of the Ontario Court of Justice system is maintained. The position is responsible for the accurate processing and keying of charging documents in the Provincial Computer System (ICON) and trials are set within reasonable time frames by following a master court plan. The CAC position also provides a high degree of customer service to members of the general public, enforcement agencies and members of the Law Society of Upper Canada, as well as processing fine payments and ensuring court records are updated accurately. The position is also responsible to aid the Appeal Court in the appeal process for matters tried within the Provincial Offences Court.

**Our Culture and Qualifications of the Job**

**Corporate Culture**
- Your workplace values align with our corporate values of **_Strive, Share and Care_** and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community

**Education **(degree/diploma/certifications)
- One (1) year College Certificate in Legal Administration or related discipline
- Position Equivalency Code: B

**Experience**
- One (1) year of experience in a customer service, cash handling office environment

**Knowledge/Skill/Ability**
- Excellent organizational, interpersonal, oral and written communication skills and the ability to multi-task and problem solve.
- Accurate keyboarding skills of at least 40 words per minute.
- Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
- Working knowledge of zoom for remote hosting.
- Excellent customer service skills to address all contacts in a courteous, friendly, and efficient manner to promote a high standard of public relations at all times.
- General awareness of statutes applicable to court administration including but not limited to: Provincial Offences Act, Highway Traffic Act, Commissioners for Taking Affidavits Act, and the Courts of Justice Act.
- Ability to keep personal or situational information confidential.
- Ability to work effectively in a team environment as well as independently.

**Other Important Information**

**Location**: 45 Cedar Pointe Drive, Barrie, Ontario

**Hours**: The normal hours of work are 35 hours per week in accordance with the Collective Agreement.

**Wage**: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2024 pay range:

- Pay Level: Level 4
- Yearly Salary: $52,798.20 to $63,226.80
- Hourly Pay Rate: $29.01 to $34.74

**Benefits**: This position includes a comprehensive union benefit plan, including but not limited to extended health and dental coverage, life and accident insurance, paid vacation and sick days, short/long term disability plans, OMERS pension plan, discounted rate for City Fitness Memberships and much more.

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