Condominium Site Administrator

4 days ago

Vaughan, Canada Elite Property Management Inc Full time

The Condominium Site Administrator’s job description represents a

minimum guide for the position and is not meant to limit one's ability

to perform their responsibilities effectively. It is not to be followed so

rigidly as to prevent individuality, but is meant to provide the

employee with a list of basic responsibilities and the necessary

parameters within which he or she may operate.

The Site Administrator reports directly to the Property Manager as

well as the President and CEO.

**1.0 Resident And Board Of Director Relations**

1.1 Responsible to assist the Board in the enforcement of the

Corporation's Bylaws, Declaration, Rules and Regulations in the

prescribed manner.

1.2 To ensure Resident satisfaction and always serve all Residents

with a smile.

1.3 Handle all Resident complaints quickly and professionally and

advise Board of Directors.

1.4 Correspond with Residents in a professional manner both written

and verbally.

1.5 Provide copies of all relevant correspondence with owner's and

trades to Board of Directors (if requested).

**2.0 Staff**

2.1 Assist with training of new site staff, if applicable.

2.2 Approve staff vacations and ensure replacements as directed by

the Property Manager.

2.3 Responsible for the direction, supervision and discipline of all

building staff as directed by the Property Manager.

2.4 Responsible for the periodic evaluation of all site staff performance

in the prescribed form.

2.5 Staff meetings must be held on a regular basis with all site or

portfolio staff.

2.6 Maintain current job descriptions for all staff.

**3.0 Building Operations**

3.1 Ensures that all maintenance logs and checklists for all

maintenance are maintained and kept up to date.

3.2 Must walk properties weekly or as directed by Property Manager.

3.3 Complete monthly written inspection with a copy to the Board

if required.

3.4 Follow up and ensure that all items on building inspections

are attended to.

3.5 Supervises contractors, arranges work schedules and

monitors contractors' performance, as directed by Property Manager.

3.6 Assist in the issuing of new contracts as required.

**4.0 Administration**

4.1 Familiarity with computer and developing systems to operate

the property efficiently.

4.2 Maintain all Corporation documents and files according to ACMO

2000 standards and requirements as provided by Head Office.

4.3 Requires a thorough knowledge of the Condominium Act

and Corporation's documentation.

4.4 Requires a working knowledge of all other Government Acts &
Codes which affect the management of residential properties. (i.e.

Human Rights, Fire Code, Elevators, Municipal Bylaws, Workers

Compensation, Employment Standards, etc.).

4.5 Maintain accurate records and documents for the Condominium Corporation, including an up-to-date owner's register with all non-resident owners' information.

4.6 Provide timely reports to Head Office as requested (i.e. building

inspection, operational check list, building inventory, management

report, etc...).

4.7 Maintain professional and timely correspondence with

Residents and outside agencies.

4.8 Attend meetings and seminars as requested.

4.9 Oversee accuracy of Status Certificates as prepared by Head

Office. This includes providing a copy of an updated Status

Certificate to the board of directors, at a minimum, no less than on

a quarterly basis for approval.

4.10 Attend Board meetings and assist in the preparation of

Management Reports for each meeting as required. Management

Report to be provided at least 3 days prior to meeting.

4.11 Perform duties as directed by the Board which are within

the scope of Elite Select PM Inc’s Management Agreement.

4.12 Ensure timely and proper insurance is placed and reviewed for

the Corporation.

4.13 Schedule and arrange for A.G.M. and special meetings of the

owners (as directed by the Property Manager / Board of Directors ).

**5.0 Related Duties**

5.1 Taking the initiative to consult with other staff members if

required. Being well organized and a team player is an essential

element of the job.

5.2 Develop and maintain excellent interpersonal and

communication skills both written and oral. At all times being

professional and courteous.

5.3 Ability to balance multiple priorities and tasks with an ability to

work beyond a standard work week.

5.4 Periodically reviews the planning and development aspects of

the surrounding neighborhood and foreshadows any potential

problems.

Application deadline: 2024-02-26
Expected start date: 2024-02-20

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-04-10
Expected start date: 2024-04-08

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