Facilities Coordinator

3 days ago

Winnipeg, Canada Robertson College Full time

Overview

Key Responsibilities

Reporting to the Chief Financial Officer, the Facilities Coordinator will:
1. Maintenance Oversight- Coordinate and oversee all maintenance activities for the two buildings, including HVAC systems, plumbing, electrical, and other essential systems in conjunction with Landlords where appropriate.- Develop and implement a preventative maintenance schedule to ensure the buildings are well-maintained and meet safety standards.

2. Vendor Management- Liaise with external vendors, contractors, and service providers for maintenance, repairs, renovations and security. Obtain quotes and negotiate contracts for facility-related services.- Monitor vendor performance to ensure quality service delivery and adherence to contractual agreements.

3. Safety and Compliance- Ensure compliance with safety regulations and building codes. Conduct regular inspections to identify and address potential safety hazards.- Maintain accurate records of safety inspections, equipment maintenance, and repair activities.

4. Space Management- Manage space allocation, ensuring optimal utilization of the buildings' areas.- Assist in planning and executing office relocations, renovations, or space reconfigurations as needed.

5. Budget Oversight- Assist in developing and managing the facilities budget, including cost estimation for repairs, maintenance, and improvements.- Monitor expenditures, identify cost-saving opportunities, and report on budget performance.

6. Emergency Response and Planning- Develop and implement emergency response plans and procedures, conducting drills and training sessions for staff as required.- Serve as the primary contact for emergency situations, coordinating appropriate responses and communicating with relevant stakeholders.

**Qualifications**:
Bachelor’s degree in Facilities Management, Business Administration, or related field preferred.- Proven experience (3-5 years) in facilities management or a similar role, preferably overseeing multiple buildings or campuses.- Strong knowledge of building systems and maintenance procedures.- Excellent organizational and communication skills.- Proficiency in MS Office and facilities management software- Ability to prioritize tasks, work independently, and manage multiple projects simultaneously.- Knowledge of relevant safety regulations and building codes.

Additional InformationThis is a full-time position based at the Winnipeg campus.- Occasional evening or weekend work may be required for emergency situations or special projects.

As a company we are committed to uplifting indigenous voices, respecting traditional lands, raising awareness and working in collaboration with Indigenous partners in the spirit of reconciliation. We acknowledge that our campus is located in Winnipeg on Treaty 1 territory, the traditional lands and waters of Anishinaabe [AH - NISH - AH - NAH - BAY], Ininiwak, Anishininiwak, Dakota, and Dene (DEN-EH) peoples, and the National Homeland of the Red River Métis. We acknowledge that our water is sourced from Shoal Lake 40 First Nation located on Treaty 3.

Having a deep understanding of the demands of the modern workforce is integral to what we offer our learners. That is why internally, we place such value on building a work culture that is flexible and adaptive to the changing world of work. Our work week gives our team members a #MeDay each week to invest in themselves. We also seek out diversity in our team. We #CelebrateEverything and encourage team members to take paid time off to celebrate their cultural, religious, and spiritual holidays. Our team is intentionally talent-dense - our strength lies in the differences in backgrounds and expertise that we each bring to the table.

Ours is a fast-paced environment where we continually challenge ourselves to think outside of the box. We want our team to feel welcomed, energized, and engaged while having fun. If this sounds like the right fit for you - we invite you to come join us

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