Assistant Controller

6 months ago

Halifax, Canada ISANS Full time

**Assistant Controller**

ISANS is seeking a full-time **Assistant** **Controller** to lead, manage and monitor the day-to-day accounting function for ISANS to ensure all accounting principles, practices and procedures align with legislated requirements and best practices for risk management. To actively lead the accounting team as well as manage administrative budgeting, financial reports, and cash flow. Working in concert with Manager, Contracts & Funder Relations to ensure accounting practices align with GAAP and funder requirements. Reporting to the Chief Financial Officer, this position is responsible for:
**Accounting** **and** **Reporting** **Management**
- Oversee the organization’s accounting operations and lead the accounting team to ensure that accounting records are maintained accurately, reliably and in a timely manner.
- Responsible for periodic book closure and submission of the completed financial reports and forecasts.
- Lead internal and external audit and liaise with auditors to take it to satisfactory completion. Prepare required audit working papers and financial statements.
- Responsible for periodic GL and Bank reconciliations.
- Responsible for compliance with all federal and provincial regulations including submission of statutory returns like the semi-annual HST return, annual Registered Charity Information Return, WCB, annual renewal of Joint Stock Registration and any other statutory regulations.
- Assist Manager, Contract & Funder relations in managing program funds reporting as and when required.
- Lead implementation of new accounting and coding system.
- Develop/update and implement accounting policies and internal control procedures for the entire cash cycle.
- Develop physical asset register in coordination with Facilities and IT team.

**Financial** **Planning** **and** **Analysis**
- Responsible for developing, controlling and reporting of financial budgets/ forecasts with respect to administration, while ensuring alignment with both internal and external funder requirements.
- Prepare rolling 13-week cash-flow forecasts and work towards aligning actual cash-flows with the forecast.
- Analyze financial statements versus budget periodically for Operational Fund, Program funds and other funds. Prepare variance analysis and provide CFO and Directors with timely, accurate information and propose appropriate corrective actions where required.
- Work in concert with CFO and Manager, Contracts & Funder Relations to determine periodic accounting adjustments for Program fund reporting.
- Assist the CFO in preparing periodic presentations to the Board, Board Committees and Staff Meetings.
- Respond to internal and external financial queries.

**Accounting** **Team** **Management**
- Hire, onboard, supervise, train, mentor, coach, support, and develop the Accounting team, including setting of annual performance targets and review of accounting colleagues’ performance.
- Monitor, evaluate and provide recommendations regarding resourcing needs. Identify and coordinate professional development opportunities for the team.
- Establish procedures and processes to meet the objectives of the team services.
- Keep up to date on accounting practices, taxation and other related knowledge, sharing knowledge with team members.
- Monitor team expenses within agreed budget.
- Design, develop, implement and evaluate processes, accounting policies and procedures to strengthen internal controls.

**General** **responsibilities**
- Actively engage as a member of the ISANS Leadership Team, including ISANS strategic planning and implementation of accounting team strategic plan.
- Represent ISANS externally at events and through strategic partnerships.
- Review, adhere to, and manage others within ISANS workplace policies and procedures.
- Participate fully in regular staff meetings, team meetings, training and development and ISANS events.
- Perform other duties as required.

**Education**
- Bachelor’s degree in accounting required
- CPA designation in good standing required

**Experience**
- 2-5 years of progressive financial, accounting and team management experience, working in a cross-cultural environment, ideally in the not-for-profit sector.
- Experience in public accounting is an asset.
- Experience developing, implementing, and evaluating financial and accounting policies, internal controls and systems.

**Technical Knowledge**
- Working knowledge of SAGE 300 or other Not-for-profit accounting systems with project management experience.
- Generally accepted accounting principles.
- Knowledge of federal and provincial legislation affecting charities and understanding of not-for-profit sector.
- Proficiency with accounting software, MS Suite, and databases.

**Skills**
- Attention to detail and accuracy.
- Strong organizational, team and time management skills.
- Strong interpersonal and relationship building skills.
- Strong management and training skills.
- Excellent written and verbal Eng

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