Facility Coordinator

2 weeks ago

Mississauga, Canada McKesson Canada Full time

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

We are seeking a facility coordinator to be the first point of contact for internal staff and vendors/contractors seeking support and information on the site.

Responsible for the day-to-day operations of the site including: Work Order coordination, Security badge and access assignments, life and safety, health and safety, daily office and building operations, maintaining office records, and providing general support services to fellow employees.

**Repairs & Maintenance**
- Performs general maintenance tasks including sweeping, general cleaning, garbage removal, etc.
- Inspects daily exterior areas, door/window closures, door handles and hinges and other like devices and reports findings to Facility Supervisor
- Complies with all applicable codes, regulations, governmental agency and Company directives related to building operations and work safety.
- Reviews assigned work orders. Estimates time and materials needed to complete repair. Order necessary materials and supplies to complete all tasks.
- Assembles, repairs or relocates furniture as required. Responsible for cubicle and/or workspace moves and cleanouts
- Checks coffee rooms, refrigerators and small appliances to ensure cleanliness and their operation
- Ensures the cleanliness and safety of work areas, as well as compliance with all occupational health and safety procedures;
- Responsible for monitoring and updating of office furniture and key log
- Provides backup to Facility Supervisor

**Project & emergency support**
- Assists in construction and renovation projects
- Responds quickly to emergency situations, summoning additional assistance as needed.

**Documentation, Reporting, & System Utilization**
- Manages the work order process by generating and dispatching service request work orders to multiple subcontractors and vendors, communicating work orders to technicians on priority orders and assists management in resolving problems.
- Responsible for closing work orders on a weekly basis and providing reports as needed; checks status with the appropriate technician or vendor when needed.
- Under the supervision of Facilities Supervisor, manages all outside contractors in support of the facilities department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.
- Replies timely to all work orders submitted by employees regarding deficiencies in equipment and building systems
- Trains new vendors on company billing procedures.

**Customer Service**
- Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
- Helps organize videoconferences and prepares the dining area to hold quarterly meetings: coordinates installation of screens and projectors
- Conducts several administrative tasks, by participating in and completing various reports, tasks and assisting other members of facilities department when required.

F
**acility Operations**
- Performs general clerical duties associated with distributing office faxes, packages, and mail as required. Uses tracking system to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening Inbound deliveries.
- In charge of the central management of office supplies and other common use items for the location such as toner, printer paper, freight and shipping supplies, etc.
- Maintains shipping and receiving area

**Security**
- Acts as second respondent to alarm incidents and investigate to determine cause and maintain an alarm log.
- Issues and cancel access cards to the building in accordance to the policy and maintain a card/key log accountability program
- Prepares pertinent reports related to access cards usage.
- Ensures all staff and visitor compliance for wearing their access card at all time

**Minimum Qualifications**
- Typically, minimum 0 - 2 years of relevant experience. May have degree or equivalent.

**Additional Qualifications**
- Above average communication skills (verbal and written) with an ability to resolve issues with staff and service providers in an effective way. Able to work independently and take initiative when necessary as well as capable of working as a member of a team and in conjunction with other trades.
- Analyze and sum

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