Exec Admin

Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $56,357.32 - $63,742.94 annually- Close Date- 1/8/2023- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Jobs, Economic Recovery & Inn- Ministry Branch / Division- Management Services Division / ADMO- Job Summary**An excellent senior opportunity for a dedicated professional**

The Management Services Division provides valued and trusted corporate services, leadership, and advice to the ministries of Jobs, Economic Development and Recovery (JEDI) and Ministry of Labour. This includes corporate planning, financial services, information systems, facilities management, and strategic human resources.

The Executive Administrative Assistant (EAA) is responsible for providing executive level administrative support to the Assistant Deputy Minister/Executive Financial Officer (ADM/EFO) of the Management Services Division. The EAA, under limited supervision, is accountable for the efficient operation, organization, and administration of the ADM’s office. This position is responsible for representing the ADM and ensuring timely responses to highly sensitive and confidential inquiries and issues on behalf of the ADM Office. Working in a team environment, the EAA demonstrates leadership in all matters and relationships, enhancing and supporting a collaborative and service-oriented culture, and is also a functional leader for administrative assistants within the divisional branches.

**Job Requirements**:
Education and Experience
- Grade 12 graduation (GED)** plus** a certificate in office administration or equivalent.
- One (1) year of administrative experience in an office environment.
- Experience providing administrative support services including calendar management; completing complex travel arrangements; coordinating, tracking, monitoring and responding to issues, initiatives and projects.
- An equivalent amount of education and experience may be accepted.

**Preference may be given to applicants with the following**:

- Experience working with senior executives (i.e. Vice President, Executive Director, Senior Counsel, Partner, ADM or equivalent).
- Experience with electronic file tracking system (e.g. CLIFF and eApproval systems or equivalent).
- Experience with records management system (e.g.ARCS/ORCS or equivalent) and LAN management
- Higher years of experience in any of the requirements.

**About this Position**:
An eligibility list may be established for future permanent and temporary opportunities across the Economy Sector Ministries (Jobs, Economic Development and Innovation, Municipal Affairs, Labour and Tourism, Arts, Culture and Sport).
This position is excluded from union membership.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

**How to Apply**:
**Cover letter required: NO** - Please do not submit a cover letter as it will not be reviewed.

**Resume required: YES**:
**IMPORTANT**:You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.

**Additional Information**:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Administrative Services