Program Assistant, Program/department Std

6 months ago

Vancouver, Canada PHSA Full time

**Program Assistant, Program/Department Std, Population Health Promotion**

BC Centre for Disease Control

Vancouver, BC

Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance, detection, treatment, prevention, and consultation.

At our core, we aim to cultivate vibrant communities where everyone can achieve optimal health and well-being—right where they live, work, learn, and play.

The Program Assistant reports to the director, operations, works closely with the manager, public health and serves as a vital linkage and communication source to keep the Population and Public Health Service Line informed and aligned to its priorities. The position is accountable for providing confidential administrative and secretarial support for a program/department, following administrative policies and procedures and organizes the day-to-day administrative operations to ensure accurate and timely delivery of administrative services.

**What you’ll do**

***
- Respond to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues. Discuss inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Effectively triages visitors, telephone calls, correspondence and incoming materials by screening and prioritizing for immediate attention, distributing as appropriate, taking and relaying messages, and directing visitors.
- Maintain a consistently updated and accurate meeting schedule for the program/department as required. Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation. Coordinate administrative meeting logistics and makes catering, travel and accommodation arrangements. Attend and act as a recorder for confidential meetings such as management meetings and follows-up on action items and in-services as required.
- Authorize expense reimbursements and invoices up to a pre-determined limit, and utilize an expenditure tracking system to ensure expenditures and invoices are authorized and processed in a timely and accurate manner. Complete purchase requisitions/online purchasing and forwards for processing, and ensure invoices are authorized for payment and submitted for payment. Ensure appropriate supplies and support materials are available and equipment is in working order. Coordinate and standardize the implementation of technology (new and existing) within the program.
- Complete and submit eForms for designated Leaders; processes timekeeping for assigned staff; and liaise with Finance, Payroll and Human Resources as necessary.
- Initiate follow-up processes with staff and others. Resolve day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Provide assistance on projects by collecting data requiring the evaluation and determination of available sources. Actively participate in team meetings and provides input to new policies, processes, quality improvement activities, and the development of strategies.

**What you bring**

**Qualifications**:

- A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.

You will also have
- Ability to type 60 words per minute.
- Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
- Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
- Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
- Demonstrated interpersonal and time management skills.
- Demonstrated ability to record and transcribe minutes of meetings.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you imp

  • Program Assistant, Program/department Std

    6 months ago

    Vancouver, Canada PHSA Full time

    **Program Assistant, Program/Department Std, Population Health Promotion** BC Centre for Disease Control Vancouver, BC Better health through promotion, protection & prevention. The BC Centre for Disease Control, a program of the Provincial Health Services Authority, provides provincial and national leadership in disease surveillance, detection,...

  • Program Assistant, Program/department Std

    6 months ago

    Vancouver, Canada PHSA Full time

    **Program Assistant, Program/Department Std, Population Health Promotion** BC Centre for Disease Control Vancouver, BC Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease...

  • Program Assistant, Program/department Std

    6 months ago

    Vancouver, Canada BC Centre for Disease Control Full time

    Program Assistant, Program/Department Std, Population Health Promotion BC Centre for Disease Control Vancouver, BC Are you ready to make a difference? The BC Centre for Disease Control, a dynamic Provincial Health Services Authority program, seeks passionate individuals to join us in providing provincial and national leadership in disease surveillance,...

  • Outdoor Education Program Lead

    6 days ago

    Vancouver, British Columbia, Canada Saplings Outdoor Program Full time

    Saplings Outdoor Program Overview">Saplings Outdoor Program is a nature-based program located in Vancouver and surrounding areas for children ages 2.5-9 years old.

  • Fitness Program Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada JS Program Fitness & Health Ltd. Full time

    We are seeking a highly motivated and organized Fitness Program Coordinator to join our team at JS Program Fitness & Health Ltd.About the RoleThis is a permanent position working 30 hours per week in a fast-paced environment. As a Fitness Program Coordinator, you will be responsible for coordinating special events, performing administrative tasks, and...

  • After School and Stem Program Educator

    6 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **About the Job**: We are looking for an individual who is interested in working independently, as well as part of a team. **After School Care Responsibilities**: - Alongside the management plan and implement a dynamic outdoor program. - Ensure the safety of all children including but not limited to forest play, hiking, climbing trees, or while in close...

  • Fitness Program Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada JS Program Fitness & Health Ltd. Full time

    Job DescriptionWe are seeking an experienced Fitness Consultant to join our team at JS Program Fitness & Health Ltd. The successful candidate will be responsible for designing, developing and administering sports, fitness and recreation programs and activities.

  • Fitness Program Manager

    4 weeks ago

    Vancouver, British Columbia, Canada JS Program Fitness & Health Ltd. Full time

    We are seeking a highly skilled Fitness Consultant to join our team at JS Program Fitness & Health Ltd. as a permanent employee.Job OverviewThis is an exciting opportunity for an experienced fitness professional to work in a dynamic and fast-paced environment, utilizing their expertise to design, develop and administer sports, fitness and recreation programs...

  • Program Assistant

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Grad Student Support 2 (Gr7) Job Title Program Assistant Department Administrative Leadership | Department of Microbiology | Faculty of Science Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date October 26, 2024 Note: Applications will be accepted until...

  • Educational Assistant

    6 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • Educational Assistant

    6 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • Educational Assistant

    6 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • 1:1 Worker/Educational Assistant

    2 months ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    Urgently hiringJob Description$25.00 -$27.00 hourlySaplings Outdoor Program is seeking an individual responsible for ensuring day-to-day support is provided to an individual by enhancing their quality of life and meeting the values/expectations of Saplings Outdoor Program. We are looking for an individual who can commit full-time from now-June 2024....

  • 1:1 Worker/Educational Assistant

    2 months ago

    North Vancouver, Canada Saplings Outdoor Program Remote Work Freelance Full time $25 - $27

    Urgently hiringJob Description$25.00 -$27.00 hourlySaplings Outdoor Program is seeking an individual responsible for ensuring day-to-day support is provided to an individual by enhancing their quality of life and meeting the values/expectations of Saplings Outdoor Program. We are looking for an individual who can commit full-time from now-June 2024....

  • Program Assistant

    2 months ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date October 21, 2024 **Note**: Applications will be accepted until 11:59 PM...

  • Program Assistant

    2 months ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Program Assistant Department Office Administration | Undergraduate Office | UBC Sauder School of Business Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date October 21, 2024 Note: Applications will be accepted until...

  • Program Assistant

    6 months ago

    Vancouver, Canada Adoptive Families Association of BC Full time

    Program Assistant **Program Assistant** **(Permanent, full‐time, work‐from‐home position)** Deadline to apply: Applications will be reviewed as they are received. Posting will remain open until filled. Do you want to use your administrative and organizational talents to make a difference in the lives of adoptive and permanency families and to help...

  • Underwriting Assistant

    6 months ago

    Vancouver, Canada Specialty Program Group Canada Full time

    **INTRODUCTION** Specialty Program Group Canada is a fast-paced Insurance Managing General Agency (MGA) that provides innovative underwriting solutions for our network of brokers across Canada. Our success has been based upon our leadership, integrity, innovation, and service. Our Cansure brand is seeking an Underwriting Assistant to join our growing team...

  • Undergraduate Programs Assistant

    6 months ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryThe Department of Electrical and Computer Engineering (ECE) is one of the largest academic units at the University of British Columbia Vancouver campus, with over 1,100 undergraduate and 400 graduate students enrolled in its degree programs. The department is also engaged in a range of research activities, with over 50 research-track faculty...

  • Program Manager

    6 months ago

    Vancouver, Canada ILSC Education Group Full time

    **Role**: Program Manager - Tech Programs **Reports to**: Director, Greystone College Programs **Location**: Greystone College Vancouver, BC Greystone College is a private vocational school established in 2002 and is proud to deliver premier quality career and vocational training in a stimulating, cross-cultural environment. The college offers a variety...