Assistant Project Manager

7 months ago

Toronto, Canada Reliance Construction Full time

**The Role**: Assistant Project Manager
The individual fulfilling this role will support the Project Manager in the project’s administrative demands from pre-construction budgeting and schedule all the way through to procurement, shop drawing/coordination development, construction, project turnover, and contract closeouts. The Assistant Project Manager along with all members of the project must all collaborate to ensure the successful delivery of the project.

**What You’ll Do**:

- Assist the Project Manager in leading the project team and ensure project completion is within budget, on schedule and conforms with the design documents
- Assist the Project Director/Vice President in working with all departments including estimating, scheduling, procurement, labour relations, finance, accounting, and other services required (goal is to achieve an integrated team approach)
- Participate in developing project bidding strategy with the project team
- Assist in preparing scopes of work for each trade, assembling bid packages and administering the tender process
- Review and provide schedule information for bid documents and participate in contract negotiations
- Assist the Project Manager and Project Superintendent in developing a logistics plan that allows the contractors to complete their work in a coordinated, efficient manner (plan should look to mitigate the impact of the project on the surrounding neighborhood and traffic around the site)
- Assist in the coordination of the activities of the Project Superintendent and Project Coordinators, and other support staff on the project
- Help establish priorities for the project staff based on owner and project requirements
- Assist in planning regularly scheduled meetings with the contractors and design team to review shop drawing preparation/ approval, equipment/material lead times and required on-site dates, manpower projections vis-a-vis the project schedule, quality/performance issues on and off site etc.
- Identify any factory visits that may be required and schedule those meetings accordingly
- Monitor contractor/vendor pending costs as reported by Reliance Construction and the appropriate contractor/vendor
- Ensure that the cost report is updated on a monthly basis
- Assist in reviewing all project forecasts, schedules, cost estimates, and financial reports
- Ensure that the owner is apprised of all deviations from the project baseline data, i.e. original schedule, budget, etc.
- Help coordinate with the Project Manager all client business related contact/correspondences to ensure consistency of Reliance Construction reporting throughout the organization
- Assist the Project Manager in conducting monthly project/client meetings to review project progress, current cost projections/ change orders issued to date, anticipated “pending” costs, schedule, requisition review, highlight near term major activities, A/C interface issues (equipment/shop drawing review, RH’s, etc.), and changes to the project (any other issues deemed appropriate should also be addressed)
- Assist the Project Manager in obtaining approvals for changes to the project that have been generated by the project team (A/C, owner, etc.)
- Assist the Project Manager in the preparation and submission of the final project report, and prompt closeout of subcontracts

**What You’ll Need**:

- Degree in an Engineering, Architecture, or a Construction Management discipline, specialized courses in construction management or equivalent experience and training preferred
- Minimum of six (6) years of work experience in a Senior Project Coordinator role
- Broad general experience, education and rotation through and exposure to several departments (an asset)
- Current WHMIS certification and fall protection training (other licensure and/or certification in a discipline directly related to the requirements of this position is preferred, but not required)
- Working knowledge of scope of work covered by contracts
- Management skills and administrative experience
- Knowledge of construction, engineering, procurement, industry standards, and other project-related activities, their interfaces, and interdependencies
- Written and oral communication skills
- Must possess computer skills, including Microsoft Office Suite (experience with project management software an asset)
- Proven leadership abilities

**What We’ll Offer You**:

- Competitive compensation package
- Collaborative but challenging work environment
- Early departure on Fridays for summer months
- Completely renovated office space
- Frequent team bonding activities

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