Database & Office Assistant-foundation-general

3 days ago

Kitchener, Canada St. Mary’s General Hospital Full time

**_St. Mary’s General Hospital Foundation _**

**St. Mary’s General Hospital
**Located in the heart of Kitchener, St. Mary's General Hospital has served the community since 1924.**

**St. Mary's is a special place where inspiring acts and life-changing events happen every day.Over 2,000 staff, physicians, and volunteers provide outstanding, compassionate care across its clinical focus areas: Cardiac Care, Respiratory Care, Day Surgery, General Medicine, 24/7 Emergency Care.**

**St. Mary's Regional Cardiac Care Centre provides advanced services to more than 1.2 million, residing across Waterloo, Wellington, Dufferin, Grey, Bruce, Huron, Perth, Oxford, Brant, Norfolk, and Haldimand counties.**

**St. Mary's General Hospital Foundation**

**Because the Ontario government does not provide funding for the purchase of new or replacement medical equipment, the Foundation's role is to fill that funding gap by inspiring the community to invest in the hospital's mission of hope and healing.**

**Our team raises roughly $5 million annually to ensure St. Mary's is prepared and equipped to provide the best possible care when it's needed. Inspired by the selflessness of St. Mary's donors and medical staff, we strive to deliver maximum financial impact for both the hospital and its supporters.**

**With no shortage of inspirational stories to be told and new opportunities to pursue, there is rarely a quiet or routine day at the Foundation. Our small team environment allows for an agile response with mínimal layers of approval. Through our collaborative approach to fundraising, each Foundation team member contributes their unique set of skills, experience, and ideas to achieve impressive results.**

**Foundation employees receive a competitive salary, benefits, and vacation allotment and gain membership in the HOOPP pension plan.**

**Also, we offer**:

- **Flexible work hours**:

- **Funds & time to engage in professional development**:

- **Bi-annual team social gatherings**:

- **Registration to attend work-related community functions**

**Although many Foundation employees are currently supported to work remotely, all employees are expected to work in the office and at St. Mary's General Hospital as required.**

**The Opportunity**

**Reporting to the Director, Business Operations, this position will work closely with our business team and be responsible for assisting with Data Entry, Database upkeep, and general office functions. On premise office work required due to sensitive data entering information.**

**Two days a week (15 hours) to start - flexibility with the hours e.g., 15 hours over 3 days**

**St Mary’s General Hospital Foundation uses Raiser’s Edge NXT Database to document donations received.**

**The skills and responsibilities for this role include mail sorting, phone work, assisting with the Raiser’s Edge database, processing, and downloading donor gifts.**

**Required Skills**:

- **Experience working with a database and proficiency using Microsoft Office (Word and Excel).**
- **Effective verbal and written communication skills.**:

- **Strive for continuous improvement and solicit feedback to improve.**:

- **Maintain confidentiality.**:

- **Demonstrate a positive, collaborative, and productive attitude.**:

- **Be a flexible team player.**

**The Database Assistant is responsible to assist with general office duties including phone contact with donors/general enquires, processing donations and upkeep of the data base - Raiser’s Edge NXT.**

**This role is responsible for accurate donor data including address changes, reducing duplicate entries, adding donors, checking online deceased records, third party providers e.g. Canada Helps, My Tribute, Raisin, Cdn on Line Giving and grants from other Foundations.**

**Office functions and data integrity are important to support all projects and goals within the Foundation.**

**The Assistant will have strong interpersonal and organizational skills, work collaboratively with colleagues, and have a high level of accuracy and attention to detail.**

**Job Responsibilities **(include and are not limited to)**:

- **Implement processes and procedures as outlined by the Database and Donation Coordinator to improve the integrity of the database.**:

- **Data enter gifts from individuals, corporations, foundations, and organizations in a timely manner.**:

- **Assist with general office duties as needed including mail processing and phone contact.**:

- **Review deceased notices to update database.**:

- **Reduce duplicate data base records.**:

- **Assist Office and Executive Coordinator with general office functions.**

**Qualifications / Skills**:

- **Work and contribute to a small-size business and work in a small team environment.**:

- **Experience with an integrated data base system.**:

- **Understand business and office practices.**:

- **Strict attention to detail**:

- **Excellent verbal and written communication skills**:

- **Accurate an

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