Patient Care Unit Clerk

6 months ago

Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

**Position Details**:
**Posting #**: 26091
**Department**:Intensive Care Unit
**Employee Type**:Temporary, Part Time
**If Temporary, Number of Weeks**:6 months
**Union**:CUPE
**Openings Remaining**:1

**Schedule**:
**Work Days**: Monday to Sunday, Weekends, Holidays
**Time of Day**: Days, Afternoons
**Shift**: 12 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)

**Application Dates**:
**Opening Date**: 10/10/23
**Closing Date**: 17/10/23 Applications must be received online by 12:00 midnight on the Closing Date

**Position Description**:
Temporary assignment - approximately 6 months

***:
This position supports the Clinical/Nurse Manager with the daily work of the unit. This position provides administrative support services within the unit and interacts with patients and families as the unit receptionist. The incumbent communicates within the unit and to other hospital departments. All related duties and responsibilities adhere to the policies and procedures of the hospital and the program/department/unit.

**QUALIFICATIONS**:

- 2 year post-secondary diploma in medical office administration.
- Medical terminology certificate.
- Minimum one year, up to 2 years' experience providing administrative support and interacting with patients, families and staff in a busy healthcare setting.
- Clerical testing may be required as part of the selection process.
- Demonstrated proficiency in data entry and the use of patient registration and scheduling systems.
- Accurate keyboarding skills with a minimum typing speed of 35 wpm.
- Demonstrates excellent customer service skills by acting in a respectful, compassionate manner.
- Ability to communicate in a sensitive and non-judgemental manner, effectively and tactfully, both in person and by telephone. Excellent verbal and written communication skills.
- Ability to maintain composure while handling multiple tasks, frequent interruptions and stressful situations.
- Professional, with good organization skills and problem solving, with ability to set own priorities, use critical thinking, and work with mínimal supervision.
- Effective conflict resolution skills, including the ability to diplomatically respond to all inquiries.
- Able to work in a fast-paced environment.

**RESPONSIBILITIES**:

- Provides reception duties to the unit by handling incoming phone calls and enquiries to the unit desk in an efficient and courteous manner. Referrals are made and individuals are directed accordingly.
- Enters all pertinent patient information into the Electronic Health Record and/or information system. Retrieves and updates patient information and communicates with housekeeping, porters and other services within the system. Prints labels, forms and census information as required. Maintains unit statistics and produces various reports related to unit activity.
- Handles the documentation and flow of patient admissions, transfers and discharges. This includes accurately filing or forwarding related items to other hospital departments as required.
- Assists in arranging for patient transportation as required. Completes post-discharge follow-up phone calls to families/patients as directed.
- Maintains Bed Manager Board for the unit. Maintains downtime procedures and reports as appropriate.
- Participates in unit audits and inspections and family satisfaction surveys as required.
- Orders specialty beds/equipment (including rentals, returns/tracking and booking) as required.
- Assists with program specific duties.
- Assists the Clinical/Nurse Manager as needed, including arranges for replacements and records staff absences as per established guidelines (e.g., collective agreements and unit protocol). Maintains call-in sheets, and patient care assignment sheets. Assists the Charge Nurse in contacting staff when needed.
- Records staff attendance as per established unit protocol.
- Assists with orienting new staff to the unit.
- Ensures all supplies required by the unit are adequately stocked, and re-orders requested in a timely manner, and maintenance work orders are monitored and handled in a timely manner. Enters into HEMM as designated.
- Remains alert regarding unit activity and ensures work area is maintained in a safe, organized and presentable way.
- Assists with other activities as delegated by the Clinical/Nurse Manager.

**HOURS OF WORK**
Rotating shifts; days, evenings, weekends, holidays

WAGE RATE: $27.21... $28.41... $29.57 (plus 14% in lieu)

**_ St. Joe’s fosters an environment where we celebrate diversity, where teams reflect the diversity of the community in which we serve, enhancing the connection to patients, clients, community, and each other._**
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and

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