Research Support Coordinator, Research and

7 months ago

Coquitlam, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- The Research Support Coordinator, Research and Innovation, contributes to the success of Douglas College and its community of learners by providing administrative, research, data collection and analysis, coordination, budget/financial and logístical support to the Office of Research and Innovation, the College Wide Faculty Professional Development Committee, Education Leave and the Research Ethics Board while providing exceptional client-centered service to all stakeholder groups.**Responsibilities**

**1.** **Provides budget, financial and contract support.**
- a. tracks and reconciles all expenditures against the Research and Innovation Office and Faculty Development cost centres and communicates with applicants regarding their account balances.
- b. monitors and advises on multiple student research budgets, travel budgets and research project budgets including one faculty budget for each funding recipient for the Research Incentive Grant and Research and Scholarly Activity.
- c. monitors the College Wide Faculty Professional Development (CWFPD) budget and exercises signing authority to a prescribed amount.
- d. liaises with CWFPD funded event organizers and prepares payment to internal and external speakers and reimbursement of expenses.
- e. prepares expense claims, cheque requisitions and purchase orders for authorization and confirms expenses fall within the budget and adhere to Finance Department guidelines.
- f. assists funding applicants navigate the process with regards to budgeting for student research assistants, accessing information, purchasing, expenses and ensuring applicants stay within their allotted funds.
- g. informs Finance of new award allocations.
- h. determines budget and type of funding available for each adjudication round and communicates this to the Research Adjudication Committee (RAC).
- i. prepares facilitator contracts and processes payment related to the Instructional Skills Workshops.

**2.** **Provides procedural, coordination and logístical support.**
- a. prepares call for proposal memos for Research and Scholarly Activity and Research Incentive Grant funding throughout the year and posts to DC Connect.
- c. establishes timeline for adjudication, arranges adjudication meetings and informs the RAC.
- e. tabulates adjudication scores, prepares summary of results and communicates adjudication results to the Research and Innovation Office Coordinator.
- f. coordinates and plans Instructional Skills Workshops (ISW) including determining schedule of workshops, arranging internal and/or external facilitators/presenters, booking rooms, maintaining supplies, and advertising through DC Connect, posters, etc.
- g. maintains and monitors ISW registration, wait list and sign-in sheets.
- h. collects ISW participant feedback and maintains statistical information.
- i. provides information and documentation to registrants and prepares certificates for participants.
- j. liaises with Facilities for room set up and delivery of supplies.
- k. establishes the criteria and coordinates the issuing of fee waiver seats for the Vancouver Community College Provincial Instructional Diploma Program courses when they are held at Douglas College.
- l. tracks receipt of final reports submitted from Research Incentive grant funding recipients.
- m. tracks receipt of final reports for the REB.
- n. liaises with the Institutional Repository Librarian to ensure Research and Innovation grant funding recipients have submitted their paper(s) to the Institutional Repository.
- o. provides planning and logístical support for the annual research conference and research cafés including coordinating presenters to submit permission forms and providing presentations for posting on DOOR.

**3.** **Provides research and data collection and analysis support.**
- a. maintains databases for the Research and Scholarly Activity Funds and Research Incentive Grants and prepares reports as required.
- b. participates in the determination of cost allocation for the Research Support Fund (RSF), identification of performance measures and determination of performance outcomes.
- d. prepares and submits Statement of Account and Outcomes reports for RSF.
- e. posts required RSF information to the College external website.
- g. collects information and completes surveys related to research.

**4.** **Provides administrative support.**b. maintains the Research and Innovation, Education Leave, REB, and Faculty Professional Development site on DC Connect and the public

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