Junior Office Clerk
3 weeks ago
**Key Responsibilities**
- Keep kitchens and print rooms organized and clean.
- Set-up for meetings and keep conference rooms clean & tidy
- Maintaining the supply of paper in fax machines, photocopiers and printers
- Reception Relief - Answering telephones, paging office, assists callers, greeting visitors etc.
- Liability Insurance documentation tracking
- Source and assemble welcome packages
- Set up workstation phones for new hires
- Ordering stationery and grocery supplies for the office
- Set up conference room for Design Meetings
- Assisting Admin / Architectural staff as needed
- Various errands (delivery of proposals, framing, picking up catering orders, hardware store purchases, etc.)
- Prepare Covid-19 test kits
- Maintain tracking of Covid Tests and report results weekly
- Publish internal blog posts as needed
- Process outgoing cheques - Fold, envelope, seal and stamp, mail
- Assist with occasional venue/catering sourcing for off-site events
- Other admin duties as needed
**Qualifications**
- 2+ years of office administration experience would be an asset
- Proven excellence in interpersonal and communication skills both in person and over the telephone and in person
- Strong organizational skills
- Ability to work in a team environment
- Professional and mature attitude
- Able to multi-task and prioritize
- Punctual and reliable
- Willing to work in-person 5 days per week
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