Extranet System Administrator

1 month ago

Toronto, Canada Osler Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

The Extranet System and Data Administrator, reporting into the Senior Practice Manager, Emerging High Growth will be responsible for the setup and maintenance of client extranet sites, while working alongside with clients, legal and administrative team members.

**Major Responsibilities**:

- Using extranet templates, create and configure sites for new clients, including adding client logos, site users and configuring the dashboard
- Prepare and send engagement letters to clients relating to the set-up of the site; coordinate with Osler lawyers and clients to collect information regarding access rights
- Collect, organize, upload and keep content current, adding or removing folders that are not applicable
- Working with law clerks to obtain company records and upload them to the extranet on a regular basis
- Monitor work being performed by the EHG group and assist with the planning and organizing of day-to-day operations by regularly staying in touch with the group lawyers, to determine new content that should be uploaded to the sites
- Setting up, maintaining and customizing security groups based on client requirements
- Work with multiple stakeholders throughout the firm
- Working with lawyers and clients to troubleshoot site issues
- Monitor site usage and provide reports to Site Content Owners,when requested, and during the yearly audit
- Assist with client inquiries regarding the sites, and their content on the sites
- Assist with client and internal demos of Osler WorkPlace
- Maintain up-to-date client sites by adding as well as archiving/removing content and users as required
- Other Osler WorkPlace duties, as assigned, such as site creation for internal use, as and when requested
- Working with the Knowledge Management team to test out software developments
- Assist with general day to day EHG data entry, as requested by the EHG Senior Practice Manager, such as, deal tracking, referral entry’s, OnePlace upkeep etc.
- Acting as back up support for the practice when required
- Other duties assigned by EHG Senior Practice Manager.
- Upkeep of Intranet site, including uploading new materials and site reorganization

**Position Requirements**:

- Education and Experience_

This position requires a university degree or college diploma in a business or social science discipline, plus one year of relevant work experience is desired. An equivalent combination of education, training and experience may be acceptable. Experience in a professional services environment is an asset.
- Knowledge and Skills_
- Proficient in MS Office products; comfortable with technology
- Extremely well organized with superb attention to detail
- Strong verbal and written communication skills
- A team player who also works well independently
- Disciplined execution and follow through; excellent time management skills
- Customer service oriented
- Excellent problem solving skills.
- Strong ability to learn existing business practices.

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

LI-Hybrid

LI-SH1

  • Systems Security Analyst

    5 hours ago

    Toronto, Canada Armour Cybersecurity Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 35 hours per week - Education: Master's degree - Experience: 2 years to less than 3 years **Work setting**: - Computer hardware or software retailer/wholesaler - Consulting firm **Tasks**: - Confer with clients to identify and document requirements - Conduct business and technical studies -...

  • systems architect

    1 day ago

    Old Toronto, Canada Uni Express Inc Full time

    systems architect Location Richmond, BC : Work Term: Permanent Work Language: English Hours: 40 hours per week Education: Bachelor's degree Experience: 5 years or more or equivalent experience Work setting Office building Tasks Collect and document user's requirements and develop logical and physical specifications Research, evaluate and...

  • systems architect

    23 hours ago

    Old Toronto, Canada Uni Express Inc Full time

    systems architect Location Richmond, BC : Work Term: Permanent Work Language: English Hours: 40 hours per week Education: Bachelor's degree Experience: 5 years or more or equivalent experience Work setting Office building Tasks Collect and document user's requirements and develop logical and physical specifications Research, evaluate and...

  • systems architect

    24 hours ago

    Old Toronto, Canada Uni Express Inc Full time

    systems architect Location Richmond, BC : Work Term: Permanent Work Language: English Hours: 40 hours per week Education: Bachelor's degree Experience: 5 years or more or equivalent experience Work setting Office building Tasks Collect and document user's requirements and develop logical and physical specifications Research, evaluate and...

  • SCCM Administrator

    1 month ago

    Toronto, ON, Canada System Canada Full time

    System Canada resources have a broad range of skills in different technologies.The large skill-set has been made possible by a conscious focus on strengthening our skills base. Every person selected for our team brings something new, something that adds to our offerings. We learn continuously, both on the job and through formal training programs. Visit us...

  • System Operator

    5 days ago

    Toronto, Ontario, Canada Independent Electricity System Operator Full time

    The opportunity As a member of the Control Room Operations Team, the System Operator helps fulfill the IESO's roles as Reliability Coordinator, Transmission Operator and Balancing Authority for the province of Ontario by administering the IESO Controlled Grid ("ICG") and the IESO Administered Markets ("IAM") on a minute-to-minute basis ensuring a reliable,...

  • Systems Administrator

    2 weeks ago

    Toronto, Canada Brunel Full time

    Systems Administrator (1-year contract) Toronto, ON Introduction We are hiring a Systems Administrator for our client based in Toronto, Ontario. Working for the digital team, the Systems Administrator will be responsible for IT administration as well as acting as a mobility service technician. Ou

  • IT Systems Administrator

    6 hours ago

    Toronto, Canada Canadian Opera Company Full time

    IT SYSTEMS ADMINISTRATOR About the opportunity The IT Systems Administrator will be integral to the day to day functioning of the IT Services department. Our team provides technical guidance and support to administrative, artistic, production, and event staff at all company locations in Toronto. Departmental responsibilities include maintaining all...

  • System Administrator

    1 month ago

    Toronto, Canada Information Technology Solution Providers Inc Full time

    **System Administrator Responsibilities** - Assessing the stability, security, and scalability of installed Windows systems. - Discussing system and server upgrades with IT managers. - Installing or upgrading Windows systems and servers. - Providing technical support for staff and back-end system users. - Troubleshooting system and server errors. - Reviewing...

  • Systems Administrator

    1 week ago

    Toronto, Canada Moneris Solutions Full time

    **Your Moneris Career - The Opportunity** We are looking for a Systems Administrator that has experience with systems infrastructure administration. **Location**:You will be based in our Toronto office and will work in a Hybrid model. **Reporting Relationship**: You will report to the Manager, Systems Infrastructure. **Your Moneris Career - What you'll...

  • Systems Administrator

    2 weeks ago

    Toronto, Canada Brunel Full time

    Systems Administrator (1-year contract) Toronto, ON Introduction We are hiring a Systems Administrator for our client based in Toronto, Ontario. Working for the digital team, the Systems Administrator will be responsible for IT administration as well as acting as a mobility service technician. Our client is seeking an independent and passionate individual...

  • Systems Administrator

    2 weeks ago

    Toronto, Canada Brunel Full time

    Systems Administrator (1-year contract) Toronto, ON Introduction We are hiring a Systems Administrator for our client based in Toronto, Ontario. Working for the digital team, the Systems Administrator will be responsible for IT administration as well as acting as a mobility service technician. Our client is seeking an independent and passionate individual...

  • Systems Administrator

    2 weeks ago

    Toronto, Canada Brunel Full time

    Systems Administrator (1-year contract) Toronto, ON Introduction We are hiring a Systems Administrator for our client based in Toronto, Ontario. Working for the digital team, the Systems Administrator will be responsible for IT administration as well as acting as a mobility service technician. Our client is seeking an independent and passionate individual...

  • Systems Administrator

    2 weeks ago

    Toronto, Canada Brunel Full time

    Systems Administrator (1-year contract) Toronto, ONIntroduction We are hiring a Systems Administrator for our client based in Toronto, Ontario. Working for the digital team, the Systems Administrator will be responsible for IT administration as well as acting as a mobility service technician. Our client is seeking an independent and passionate individual to...

  • System Administrator

    7 days ago

    Toronto, Canada Givex Full time

    At Givex, we believe in leveraging cutting-edge technology to drive efficiency and productivity.We are committed to maintaining a robust and secure IT infrastructure and are looking for a skilled System Administrator to join our team and play a crucial role in ensuring the integrity, performance, and security of our network and computer systems. Your...

  • System Administrator

    1 week ago

    Toronto, Canada Givex Full time

    At Givex, we believe in leveraging cutting-edge technology to drive efficiency and productivity.We are committed to maintaining a robust and secure IT infrastructure and are looking for a skilled System Administrator to join our team and play a crucial role in ensuring the integrity, performance, and security of our network and computer systems. Your...

  • System Administrator

    1 week ago

    Toronto, Canada Givex Full time

    At Givex, we believe in leveraging cutting-edge technology to drive efficiency and productivity.We are committed to maintaining a robust and secure IT infrastructure and are looking for a skilled System Administrator to join our team and play a crucial role in ensuring the integrity, performance, and security of our network and computer systems. Your...

  • IT System Administrator

    1 month ago

    Toronto, Ontario, Canada International Point of Care Full time

    Salary: International Point of Care is an Etobicoke, ON-based company specialized in the area of rapid point-of-care. We develop, manufacture, and supply unique biological reagents, raw materials, and lateral flow components for the in-vitro diagnostic industry and the research and development community.Our expanding team is currently looking for an IT...

  • Systems Administrator

    1 week ago

    Toronto, Canada Moneris Full time

    Your Moneris Career - The OpportunityWe are looking for a Systems Administrator that has experience with systems infrastructure administration.Location: You will be based in our Toronto office and will work in a Hybrid model.Reporting Relationship: You will report to the Manager, Systems Infrastructure.Your Moneris Career - What you'll doManage, administer,...

  • System Administrator

    7 hours ago

    Toronto, Canada JAM Direct Full time

    In this role, you’ll be assisting with the administration of the server, network and cloud systems within JAM - a thriving CRM marketing agency with diverse Windows, Linux and MacOS environments. You’ll also be in a supporting role within the IT team with any day-to-day IT support issues that may come up. **Key Responsibilities** - Build and...