Clerical Assistant, College of Medicine

2 days ago

Regina, Canada University of Saskatchewan Full time

**Clerical Assistant, College of Medicine**:
The College of Medicine, Regina Campus is home to a large number of medical students and Residents training to be physicians at the Regina General Hospital. Our office provides administrative support to medical students and faculty as part of the University of Saskatchewan.

**Primary Purpose**: The position is responsible for the coordination of all academic matters for medical students and Residents training in various clinical departments in Regina. The Clerical Assistant is responsible for ensuring all learners and faculty are scheduled to be working together and all accreditation requirements are being met.

**Nature of Work**: Reporting to the Associate Dean, Regina Campus and Associate Dean - Undergraduate Medical Education (UGME) through the Finance and Administration Manager for the Regina Campus the Clerical Assistant will maintain professional relationships with various stakeholders including students, faculty, and departmental colleagues. This position will work as part of a team as well as independently. This position requires the ability to work under pressure in a fast paced environment while balancing competing deadlines and multiple tasks. Some travel within the province may be required.

**Typical Duties or Accountabilities**:

- Rotation schedules - Ensuring all student rotation schedules have been finalized; didactic/simulation, clinical and call schedules are updated in the necessary software, have been communicated to the appropriate faculty and students; all orientations are coordinated and scheduled for all learners; any complaints tracked and actioned (where appropriate)
- Evaluations - Evaluations have been submitted for all trainees (mid, final, rotations) on time and in the appropriate software. Booking of mid and final rotation evaluations with students and physicians as well
- Scheduling and invigilation of various student exams including OSCE’s, online, and in person exams
- Tracking and coordination of all student leave requests
- Collecting, invoicing, and submitting part time teaching payments for faculty
- Approving, declining, and scheduling of any student elective rotations
- Coordination of IT services which may include room booking, online meeting requests, and video conferencing
- Regular and professional communication with staff, students, physician coordinators, counterparts in Saskatoon, and other team members
- Computer abilities - must have intermediate knowledge of Microsoft Office including Outlook, Excel and Word; working knowledge of PAWS/One45/Blackboard/CANVAS and other curriculum software is expected
- Work very closely with the students/learners on rotation/rotations and ensure they are meeting all rotation requirements. Also work closely with physician’s responsible for student supervision and their evaluations. Regular tracking and follow up with medical students and faculty is required
- General clerical assistance to physician leads such as correspondence, scheduling, and meeting minutes of various committee meetings
- Other office/administrative duties as assigned.

**Education**: Completion of Grade 12 and a recognized post-secondary Administrative, Business, or Office Education diploma. Proven proficiency with Microsoft Office is required.

**Experience**: 3-5 years of relevant office/administrative experience. Experience with curriculum management software would be a strong asset. Experience working and collaborating in diverse and inclusive settings is required.

**Skills**:

- Strong evidence of relationship building, demonstrated professional maturity, judgment and decisiveness
- Strong written and verbal organizational and communication skills
- Ability to take initiative and be self-directed, and an ability to work collaboratively
- Ability to foster a cooperative work environment within a complex partnership/organizational structure
- Inquiries regarding this position can be directed to Annie Ethier at 306-766-4890_

**Department**: College of Medicine
**Status**: Permanent
**Employment Group**: CUPE 1975
**Shift**: Monday to Friday 8:00-16:00
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 12/12/2024
**Closing Date**: 12/18/2024 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

  • Clerical Assistant, College of Medicine

    3 months ago

    Regina, Canada University of Saskatchewan Full time

    **Clerical Assistant, College of Medicine**: The College of Medicine, Regina Campus is home to a large number of medical students and Residents training to be physicians at the Regina General Hospital. Our office provides administrative support to medical students and faculty as part of the University of Saskatchewan. **Primary Purpose**: The position is...

  • Clerical Assistant

    6 months ago

    Regina, Canada Regina Public Schools Full time

    **WHO IS REGINA PUBLIC SCHOOLS?** Regina Public Schools is located on Treaty 4 land in the homeland of the Métis. It is one of the largest school divisions in Saskatchewan serving the educational needs of more than 25,000 students in 44 elementary schools, 8 high schools, 3 faith-based associate schools, Campus Regina Public and the Allan Blakeney Adult...

  • Family Medicine

    6 months ago

    Regina, Canada saskdocs Full time

    Job Description The (SHA), Regina Area invites applications for the position of family medicine physician within the Central Health Network in Regina, Saskatchewan. We are looking to fill 1.0 FTE, the FTE can be split to a minimum of 0.5 FTE. The Central Health Network has three Community Health Centres – Meadow Primary Health Care Centre, Four...

  • Area Division Lead

    3 months ago

    Regina, Canada Saskdocs Full time

    Job Description The Area Division Lead Family Practice Hospitalist, Regina, is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province's healthcare goals. Reporting to the Regina Area, Department Lead Family Medicine and Area Chief of Staff, supporting the work of the respective Physician Executive/Vice-President dyad...

  • Department Administrative Assistant

    6 months ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Science Unit Science-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you ready to be the backbone of our Science Departments? We’re seeking a our...

  • Department Administrative Assistant

    6 months ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Science Unit Science-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you ready to be the backbone of our Science Departments? We’re seeking our...

  • Medical Practitioner Opportunity in Family Medicine

    4 weeks ago

    Regina, Saskatchewan, Canada Saskdocs Full time

    Family Medicine PositionWe are seeking a skilled physician to join our team at Harbour Landing Medical Clinic. As a family medicine physician, you will be responsible for providing high-quality patient care and contributing to the well-being of our community.ResponsibilitiesDeliver comprehensive primary care services to patients of all agesCollaborate with...

  • Maternal-Fetal Medicine Locum

    6 months ago

    Regina, Canada saskdocs Full time

    Job Description The Regina Area is seeking a dynamic and team-oriented Maternal Fetal Medicine (MFM) Specialist to immediately fill a 0.9 FTE AFP contracted position. The successful candidate will be offered a competitive rate of $2,442 per day for a total of 198 days per year. We encourage applicants to apply for a locum position of a minimum of one...

  • Area Division Lead- Family Medicine, East Network

    6 months ago

    Regina, Canada Saskdocs Full time

    Job Description Health networks are being developed in Saskatchewan to ensure our patients get the right care at the right time from the right health care provider, as close to home as possible. Health networks are a collaborative of health professionals, including physicians and community partners, providing fully integrated services to meet the health...

  • Administrative Support Assistant

    1 month ago

    Regina, Saskatchewan, Canada Government of Saskatchewan Full time

    The Government of Saskatchewan is seeking an Administrative Support Assistant to provide administrative and clerical support to the Community Planning branch. The successful candidate will prepare and format documents, maintain a filing system, and provide reception services.Typically, the competencies required in this position would be obtained through a...

  • Senior Clinical Director

    4 weeks ago

    Regina, Saskatchewan, Canada Saskdocs Full time

    About the RoleWe are seeking a Senior Clinical Director to lead our Family Medicine team in the South Network. As a key member of our leadership team, you will play a crucial role in developing and implementing strategies that drive high-quality patient care.The ideal candidate will have strong clinical expertise, excellent leadership skills, and experience...

  • Department Administrative Assistant

    6 months ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Science Unit Science-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you ready to be the backbone of our Science Departments? We’re seeking a...

  • Pediatric - Emergency Medicine

    2 weeks ago

    Regina, Canada Saskdocs Full time

    Job Description The Regina Area of the Saskatchewan Health Authority (SHA) is seeking a dynamic and exceptional 0.75 FTE Pediatric Emergency Medicine Specialist to be part of our dynamic and expanding department. The Regina Pediatric Department includes Pediatricians, Developmental Pediatrician, Pediatric Nephrologist, Pediatric Clinical Immunologist &...

  • Medical Clinic Assistant

    6 months ago

    Regina, Canada R&C DRUGS Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Work setting**: - Physician's office **Tasks**: - Assist health care professionals - Clean and maintain equipment - Record vital signs - Maintain prescription records and inventories of medications and pharmaceutical products - Process claims such as health insurance or workers...

  • Maintenance Assistant

    6 months ago

    Regina, Canada College Park Retirement Residence Full time

    **College Park Retirement Residence** is looking for a **Part Time Maintenance Assistant** to join our team! As the Maintenance Assistant, you would assist in the maintenance and repair programs. You would perform duties concerned with both the building and the grounds, while coordinating with other departments within the residence so as not disrupt...

  • Administrative Assistant

    6 months ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Arts Unit Arts-Psychology Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary **What You’ll Do**: - Coordinate appointments and multiple online calendars for...

  • Administrative Services Clerk

    6 months ago

    Regina, Canada Luther College Full time

    **Administrative Services Clerk**: **Description of Duties** **Responsibilities** - **Student Billing and Receivables - High School** Student billing and receivables through the ongoing management and administration of this function by: - Maintaining all student accounts using the financial edge accounting software. - Recording charges and receipting...

  • Dean

    6 months ago

    Regina, Canada Luther College Full time

    **Dean**: - Luther College at the University of Regina is located on Treaty 4 territory, the original homeland of the nêhiyawak, Anihšināpēk, Dakota, Lakota, Nakoda peoples, and Michif/Métis nation. We recognize that, as an institution founded by settlers, we benefit from being on this land. We are grateful for the privilege to learn, teach, and work...

  • Pharmacy Technical Assistant

    6 months ago

    Regina, Canada Geojack Enterprises Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Pharmacy or drugstore **Tasks**: - Compound, package and label pharmaceutical products - Help with scheduling and workflow - Maintain prescription records and inventories of medications...

  • Pharmacy Technical Assistant

    6 months ago

    Regina, Canada Geojack Enterprises Inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Work setting**: - Pharmacy or drugstore **Tasks**: - Help with scheduling and workflow - Ensure the information on prescriptions is accurate, enter client information in databases and prepare medications...